Accounts Payable Administrator at DHL

DHL

Position: Accounts Payable Administrator

Job Time: Full-Time

Job Type: Permanent

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Posted date: 1 year ago

Deadline: Submition date is over

Role Purpose

Payment of outstanding debts to DHL service providers (invoice processing, settlement and query resolution).

Accountabilities:

• Ensuring invoices and related documentation are complete and authorized.
• Responsible for ensuring that valid supplier invoices are authorized and accurately processed and allocated.
• Ensure that invoices are billed as per contracts and any discrepancies are investigated timely.
• Monitoring and reporting on the creditor’s aging analysis to ensure suppliers are paid in line with agreed payment terms.
• Providing AP coding for invoices to be scanned into Basware, following invoices approval by the respective HoD and providing other support to SSC till the invoice processing is completed
• Resolving supplier queries and invoice entry misallocations.
• Perform monthly supplier reconciliations to ensure there are no longer outstanding payments, invoices and payment issues to be investigated and resolved timely.
• Responsible for processing customer refunds and any discrepancies investigated timeously.
• Ensure regular petty cash reimbursements and documentation is complete, authorized in line with Petty Cash Policy and correctly processed
• Vendor onboarding and vendor database maintenance activities by ensuring that all vendors’ information and related supporting documents are kept up to date and maintained (VMD)
• Accountable for timely payments to DHL vendors and partners.
• Monitor procurement and accounting compliance as applicable to the PtP function.
• Manual payment journals preparation and uploading to Ishare for posting
• Monitor PtP compliance and local legislation and provide support to SSC and CFO in ensuring compliance with the Local PTP Processes and CRISP requirements.
• Provide assistance for any other ad-hoc duties

Qualifications:

• 2-4 years of experience in related areas of responsibility.
• Senior service, production, or support roles highly experienced in the area of responsibility.
• Performs all of the standard and some specialized more complex aspects of the function. Thorough knowledge of tasks and responsibilities. Effectively applies skills in accomplishing tasks.
• University Degree in Accounting