HR & Admin Manager at GeezJobs (Recruitment Department)

GeezJobs (Recruitment Department)

Position: HR & Admin Manager

Job Time: Full-Time

Job Type: Permanent

Place of Work: Bole - Addis Ababa - Ethiopia

Posted date: 4 months ago

Deadline: Submition date is over

On behalf of our client from the Import/Export Business, GeezJobs' Recruitment Team is currently engaged in the search for exceptionally qualified ''HR & Admin Manager'' professionals

Job Summary

As an HR & Admin Manager, your responsibilities will include providing tactical and strategic support in all HR-related areas, such as hiring, compensation & benefits, employee relations, training & development, performance management, employment law, and HR administration.

Job Description

• Participate in the periodic evaluation of HR policies and processes, suggesting improvements to management.
• Handle staff recruiting procedures, such as application and shortlisting management, interacting with applicants and arranging interviews, drafting job offers and contracts, referencing, and collecting relevant documents at the offer stage.
• Maintain a thorough understanding of HR policies and guarantee employee adherence to HR policies.
• As part of general risk management, ensure that the business complies with all employment regulations to reduce legal exposure.
• Assisting and directing the onboarding process for new hires, including the scheduling of inductions.
• Upkeep of an accurate and effective HR database containing personnel information and essential documents, as well as administration of new starts, updates, and leavers on the system.
• Handling day-to-day HR inquiries and advising under existing rules and procedures.
• Ensure that staff files are comprehensive, safe, and private.
• Attend to employee concerns such as benefits, grievances, disputes, and disciplinary cases under HR regulations.
• Ensure that the laws and regulations that govern the personnel are applied fairly and consistently.
• Ensure that every employee has signed a job description outlining their responsibilities.
• Write HR correspondent letters and ensure they are sent to the appropriate parties.
• Ensure appropriate documentation of all HR-related materials.
• Facilitate job analysis and update job descriptions.
• Involved in Payroll and Budget Management.
• In charge of all administrative activities.

Talent Acquisition:

• Coordinate the recruiting processes, ensuring that hiring standards and procedures are followed and best practices are documented.
• Job postings in internal and external media, as needed.
• Participate in recruiting interviews and submit an interview summary.
• Coordination, development, and organization of complete induction of new workers to prepare them for integration into the company and their tasks.
• Oversee the workforce planning process.
• Devise succession planning for key critical work areas in consultation with company managers or operation managers and thereby the implementation of agreed-upon initiatives.

Performance Management:

• Support or facilitate in developing of Key Performance Indicators (KPIs) for each employee.
• Keep track of employee performance.
• Coordinate and ensure compliance with the performance management system timely.
• Completion of the monthly and annual performance evaluation process and maintaining a record of all objectives set by company managers.

Contract Management:

• Ensure that all employees have valid and signed employment contracts;
• Monitor and ensure that end-of-probation assessments are completed and the results are applied;
• Coordinate the exit process and ensure that all processes are completed within one month
• Assist in preparing employee last dues and terminating benefit enrollments.
• Performing any other relevant responsibilities as assigned by the CEO.

Job Requirements: Minimum Educational Qualifications

• A bachelor's degree in Human Resource Management or a similar field is required; certification with an HR professional body is preferred.
• At least 5 years of relevant work experience in human resources, at least three of which must have been in a managerial/senior position in either Import and Export, Tours, Construction, paper printing sector, or related business areas.
• Solid knowledge and comprehension of applicable human resource policies and legal framework is required.

Other Skills/Training

• Excellent organizational and coordination skills
• Effective writing and vocal communication skills in English
• Ability to maintain a high degree of professional ethics and dedication
• High level of secrecy
• Good problem-solving and time-management abilities
• High integrity