Programme Administrator, Training for Peace at Institute for Security Studies (ISS)

Programme Administrator, Training for Peace

Employer: Institute for Security Studies (ISS)

Employment: Full-Time | Contract

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Posted date: 8 months ago

Deadline: Submission date is over

The Institute for Security Studies (ISS) is seeking a Programme Administrator to join its Training for Peace project (TfP). The administrator will provide general administrative, programme and financial support that includes helping to organise training courses and events, arrange staff travel and manage payment processes and budgets, and assist with monitoring and evaluation (M&E) processes.

Overview of duties

• Assist with budget management and monitoring, and track financial transactions
• Plan logistical arrangements for events and meetings, including providing on-site support
• Facilitate travel arrangements for staff and consultants
• Support liaison, coordination and communication among TfP partners
• Provide general administration support, including organising internal meetings, service provider liaison, booking services and filing
• Assist in maintaining databases
• Help with programme M&E
• Respond to donor inquiries and redirect queries within the programme
• Arrange project planning meetings and take minutes
• Liaise with stakeholders and staff in a professional and timely manner
• Undertake other activities linked to programme objectives

Overview of requirements

• At least a Bachelor’s degree in Business administration, Secretarial studies/office administration or a related field
• At least five years’ experience in financial and programme administration
• Excellent English written and verbal communication skills
• Strong organising skills and attention to detail
• Budgeting and financial administration skills
• Ability to work independently and in a team, multi-task and problem-solve
• Strong people skills and a professional approach
• Ability to work with a diverse range of people
• Proven competence in MS Office and excellent knowledge of Word, PowerPoint, and Excel
• Available to travel regionally and internationally

The contract will be until 31 December 2025 and is renewable depending on confirmed funding/renewal of the next phase of TfP. A competitive salary is offered.