Administrative Associate I - Internal/External at International Livestock Research Institute (ILRI)

Administrative Associate I - Internal/External

Employer: International Livestock Research Institute (ILRI)

Employment: Full-Time | Contract

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Salary: Birr 24,354 per month

Posted date: 9 months ago

Deadline: Submission date is over

The International Livestock Research Institute (ILRI) seeks to recruit an Administrative Associate position to provide administrative and logistical support.

The International Livestock Research Institute (ILRI) works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe, and sustainable use of livestock. It is the only one of 15 CGIAR research centers dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South, and Southeast Asia as well as Central, East, Southern, and West Africa. www.ilri.org.

Main duties and responsibilities:

• Organise meetings, conferences, workshops and preparation of related material/documentation
• Provide logistical support for travel such as bookings, accommodation, airport transfers, visas, security clearance, and travel expense reports
• Raise requisitions such as recruitment requests, stationery, and other supplies and follow up on their delivery
• Maintain up-to-date filing systems and databases as may be required for easy retrieval of information
• Set up and follow up on appointments, attend to visitors, telephone calls, mail and other inquiries
• Prepare correspondence such as invitation letters and receive, sort, and dispatch mail/parcels
• Process various payments such as per diems, bill settlements etc
• Prepare offices for staff, report, follow up on office/furniture and other equipment repairs
• Perform any other related duties as may be required

Academic and professional qualifications:

Education:

• Diploma from a recognized university/college in Business Administration, Secretarial Science, and Office Management or a relevant field

Experience:

Two years of relevant experience

Skills:

• Computer skills, including sound knowledge of Microsoft Office;
• Be able to work independently with minimal supervision;
• Strong ability to coordinate, prioritize, and organize workload;
• Good spoken and written English.

Duty Station: Addis Ababa, Ethiopia

Grade: HG 10

Minimum Base Salary: Birr 24,354 per month (negotiable depending on the salary history of the candidate)

Terms of appointment: This is a National Staff (NS) position, initial appointment is for three years with the possibility of renewal, contingent upon individual performance and the availability of funding. The ILRI remuneration package for nationally recruited staff in Ethiopia includes a very competitive salary and benefits such as life and medical insurance, an offshore pension plan, etc. The ILRI campus is set in a secure, attractive campus in Addis Ababa. Dining and sports facilities are located on-site.