Pharmacist/Procurement Specialist at Orbis International

Orbis International

Position: Pharmacist/Procurement Specialist

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Posted date: 1 month ago

Deadline: Submition date is over

JOB SUMMARY

Working with and reporting to the Operations Director, a Pharmacist/Procurement Specialist assists in planning, organizing, directing, and controlling the procurement of medical supplies requests of Orbis Ethiopia Programs and monitors proper handling, storage, and issuance of drugs and other pharmaceuticals, and prepare monthly reporting of medical supplies according to the procurement policy and procedure manual.

SPECIFIC DUTIES AND RESPONSIBILITIES

Under the overall supervision and guidance of Orbis International Ethiopia’s Operations Director, the Pharmacist/Procurement Specialist will have the following specific duties and responsibilities:

• Assist the Operations Director in developing pharmaceuticals, purchasing, and storage handling procedures and standards under national policies and advise the supervisor for proper implementation
• Assist the Operations Director in monitoring proper stock control, utilization, timely ordering, and restocking of drugs, equipment, and consumable medical supplies
• Handle the procurement of the day-to-day medical supplies, equipment, drugs, etc as per the lead time.
• Maintain procurement delivery tracking sheet that helps to monitor the status of the medical supplies procurement requests and make ready weekly and monthly data for proper decision-making
• Check and inspect incoming medical supplies consignments to ensure reconciliation is done against documents of approved purchase requisition, and commercial invoices.
• Handle in securing import permit certificate from the Food and Drug Authority for medical supplies coming from abroad
• Handle custom clearance of medical supplies that are to be procured from abroad
• Participate in the year-end stock and fixed asset inventory
• Make ready all the required /necessary/ procurement documents available for external Auditors
• Assist the Operations Director in periodically revising suppliers/preferred/vendors database
• Assist the Operations Director in compiling the yearly procurement plan for all programs
• Generate weekly, monthly, quarterly, and yearly reports in time
• Provide all concerned weekly and monthly procurement tracking update
• Assist the Operations Director in reviewing specifications, and provide support in international procurements
• Supports the Store Clerk in the issuance of the right kinds of medical supplies, drugs, and equipment according to the request and per the policy and procedure
• Gives proper explanations and direction to users/programs/ on the type of medical supplies/drugs/ before their expiry dates
• Support the Operations Director in ensuring that all types of medicines and supplies are properly kept and maintained
• Assist the store Clerk in monthly stock count
• Undertakes any other duties that may be assigned by the Supervisor

Required Qualification

• BA degree in Pharmacy /Supply Chain Management/Accounting/ or related field of study. A pharmacy background is a must.

Experience

• 5 years of directly relevant experience in the procurement, storage, and distribution of pharmaceuticals

Required Skills, Attitudes, and Attributes

• Good Customer handling and awareness of quality care
• Awareness of concepts and strategies for supplies
• Awareness of MOH and donors’ guideline
• Strong oral and written communication
• Experience in the usage of computers and office software packages