Communications, IT at UNOPS

UNOPS

Position: Communications, IT

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Posted date: 15 hours ago

Deadline: October, 08/2024 (11 days left)

UNOPS and the ECA have partnered together to deliver on a project that will put in place the critical business systems and services to enable the Economic Commission for Africa (ECA) to go beyond its current regular operations and effectively deliver on its Business Plan mandate of becoming Africa’s premier think tank. Five specific outcomes are foreseen, which are the results of the implementation plans of four corporate strategies introduced for communications, publications, knowledge management, and ICT for Development. When attained, the outcomes will result in a sustainable increase in the visibility and impact of the organization’s work in the areas of policy research and knowledge delivery. This recruitment initiative is carried out by UNOPS in support of ECA’s Information Ans Communication Technology Support Section (ICTSS) strategic intent. It is with this objective that UNOPS advertises these opportunities in partnership with ECA. This recruitment initiative is carried out by UNOPS in support of PCKMD for the PCMS. It is with this objective that UNOPS advertises these opportunities in partnership with UNECA.

This position is located in the Knowledge Management Services Section / Public Information and Knowledge Management Division of the Economic Commission for Africa. The incumbent reports directly to the Chief of the Knowledge Management Services Section and to the Director of the Division in general.

Functional Responsibilities

Within delegated authority, the Library/Research Assistant performs the following duties.

• Assists in the review of sources to identify appropriate materials that meet the information needs of the Organisation and its information clientele.
• Assists in cataloging operations, in particular, reviews and completes descriptive cataloging and content analysis and adapts online records according to guidelines in all subject areas using international bibliographic description standards including MARC21, AARC2, LCSH, UNBIS, UDC, etc.
• Undertake relevant research and perform searches on a wide range of full-text databases and e-journal collections to locate specific information resources requested.
• Assists in the development and maintenance of relevant databases, keeping data accurate and current, and preparing new material as needed.
• Initiates claims and obtains updated materials, in connection with research requests by library patrons.
• Provides statistical data for assessing the usefulness and relevance of posted materials.
• Provides technical support and instruction to library patrons in using electronic resources and reference tools.
• Assists in the marketing of the Library’s information resources through the development of promotional materials, Library digests, social media, and other outreach materials as well as liaison services;
• Assists in the development of Knowledge Management products and services using new emerging Information Management technologies such as Libguides etc.
• Assist in the development of new content for inclusion in appropriate KLSS-related web pages
• Provides technical support for library digitization operations.
• Assists in the management of library accounts.
• Coordinates work and/or participates in training of junior support staff.
• Undertakes other duties as assigned.

 Education/Experience/Language requirements

 Education

• A high school diploma or equivalent is required.
• A BSc degree in Library Science, Information Sciences, or a related field is an advantage.

 Work Experience

• A minimum of six (6) years of experience in library work, information management, archives, and information network administration or related fields is required.

Languages

• Fluency in written, spoken, and reading English is required.
• Knowledge of another UN Official language is an asset.

Competencies

• Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
• Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as a positive leadership role model motivates, directs, and inspires others to succeed, utilizing appropriate leadership styles.
• Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
• Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
• Open to change and flexible in a fast-paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
• Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
• Expresses ideas or facts in a clear, concise, and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.