Assistant To CEO at Zeleman Communications, Advertising and Production
Position Title: Assistant To CEO
Employer: Zeleman Communications, Advertising and Production
Employment: Full-Time | Permanent
Place of Work: Bole, Addis Ababa - Ethiopia
Posted date: 9 months ago
Deadline: Submission date is over
The Personal Assistant to the CEO is responsible for providing executive, administrative, and development support to the CEO. This role will primarily manage scheduling, organizing calendars and communication for the CEO. The PA serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The role requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
MAIN ROLES AND RESPONSIBILITIES (not limited to):
- Work with the CEO to prioritize an agenda and focus on the most important issues and opportunities.
- Manage the CEO's time and calendar by exercising discretion and decision-making.
- Sorting and filtering requests for the Executive's time while ensuring strategic priorities are met in a timely manner. Keep the CEO on schedule by providing prompts.
- Attend key meetings with the CEO with the purpose of ensuring follow-up and execution on identified next steps.
- Responding to routine questions and requests and refers higher-level managerial requests to the Executives and/or Directors as appropriate.
- Work with the CEO on meeting planning, preparation and coordination, including logistics, materials, etc. Work with the CEO to identify and schedule strategic presentations.
- Invest in building long-lasting relationships both externally and internally and create a welcoming environment
- Work on projects and other tasks as assigned.
QUALIFICATION AND REQUIRED SKILLS:
- Minimum 5 years of experience in related areas and roles.
- Strong ability to execute work with a diversity, equity, and inclusion lens.
- Proven executive support experience.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Exceptional organizational skills and impeccable attention to detail.
- Strong verbal and written communication skills.
- High degree of professionalism in dealing with diverse groups of people, including, board members, senior executives, staff, community leaders and partners
- Ability to make appropriate and informed decisions regarding priorities and available time.
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
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