OPERATIONS OFFICER - AFAR/GULINA at CARE Ethiopia
Position Title: OPERATIONS OFFICER - AFAR/GULINA
Employer: CARE Ethiopia
Employment: Full-Time | Contract
Place of Work: Addis Ababa, Addis Abeba - Ethiopia
Salary: 746$
Posted date: 9 months ago
Deadline: Submission date is over
I Job Summary
The Operations officer is directly responsible for the overall effectiveness and efficiency of operations at the satellite office. S/he will provide supervision for staff responsible for the administration of the office and provision of financial, procurement, and human resource support services. S/he will be responsible for identifying where operational challenges exist and accountable for communication and follow-up with the head of operations to agree on solutions and receive required guidance. S/he is also expected to ensure that projects receive the required operational support for quality and timely implementation.
Job Responsibility #1: Operational support (30%)
- Lead the Operations functions in the satellite office (finance, procurement, human resources) by organizing the operations team
- Foster links between project and operations ensuring seamless coordination and support for project implementation.
- Facilitate process improvements for the satellite office operations to ensure efficiency and effectiveness. Responsible for operations team performance and capacity building of the Operations team at the satellite office
- Ensure human and material resources are effectively and efficiently obtained and made available for the sound execution of satellite office projects.
- Work closely with project and operations teams in the satellite office.
Job Responsibility #2: Financial and Administrative support (30%)
- Work closely with field office administration and finance heads to ensure the satellite office support function is well-addressed
- Ensure that the CARE Ethiopia personnel, administration, and procurement manuals are properly understood and implemented.
- Monitor that CARE Ethiopia assets, including all vehicles, equipment, and materials, are properly and efficiently managed, utilized, and safeguarded.
- Keeps proper file for each Satellite Office staff and ensures that all necessary information of each staff is kept in the file.
- Ensures that all newly hired employees to satellite office have gone through formal orientation both about the organization and on the job.
- Consult with the Area Admin Head regarding all unclear issues related to Staff development policies, procedures, or systems as required.
- Directs and controls the workflow regarding maintenance and proper utilization of vehicle use at the satellite Office.
- Monitors and ensures that there is a regular preventive maintenance plan for each vehicle.
Job Responsibility #3: Staff management (20%)
- Support the operations team in the satellite office to effectively undertake their roles and responsibilities and lead the establishment and functioning of a strong, effective, and coordinated team.
- Complete all CARE performance management activities including performance planning, monitoring, and semiannual and annual performance appraisals.
- Collaborate with the FO Human Resources team to take appropriate personnel actions to address problems.
- Facilitate conflict resolution mechanisms and ensure that grievance and whistle-blowing mechanisms are functional and fairly administered as per CARE policy.
- Supervises, leads guides, and supports the driver Mechanic, security guards, and office attendant.
- Completes all performance management activities including performance planning, monitoring, and annual performance appraisals for staff in the satellite office
Job Responsibility #4: Office Management: 15 % of Time
- Liaise with local authorities and ensure the security of the FO.
- Ensure the availability and proper utilization of all organization's facilities.
- Ensure a professional working atmosphere around the office.
- Ensure all computers and accessories are in good order.
- Provide timely reports regarding the administration activities.
Job Responsibility #5:Others (5%)
- Follow up on legal matters of the satellite Office.
- Perform any other relevant duties as required by the field office head of the operation and Area admin head.
III GENDER EQUALITY
- Understanding and demonstrating commitment to the importance of gender, youth, and social inclusion issue
- Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding),
Salary - 746$
No of Opening - 1
IV Qualification
Required:
- 3 years of relevant experience with the first degree and 2 years of relevant experience plus a post-graduate degree in Management, Business Administration, Accounting, or an equivalent combination of education and work experience.
- Knowledge of the local language is an advantage
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