Program Facilitator at Save the Children
Position Title: Program Facilitator
Employer: Save the Children
Employment: Full-Time | Contract
Place of Work: Mekelle, Tigray region - Ethiopia
Posted date: 9 months ago
Deadline: Submission date is over
CHILD SAFEGUARDING:
Level 2: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).
ROLE PURPOSE: - Program Facilitator
The Program Facilitator is responsible for providing administrative support to the WFP project and carrying out activities in finance including petty cash management. She/he will facilitate the project training and workshops and assist with quality control, financial reporting, monitoring, and Program activity. The role holder will also assist in ensuring appropriate systems and procedures (payroll, cash management, vendor payments, budgeting, and other related to financial management) are in place to properly disburse, account, budget, and report project funds that are cost-effective, timely, have proper internal controls and comply with SCI internal policy procedure.
SCOPE OF ROLE:
Reports to: Nutrition Program Manager
Job-specific roles and responsibilities
- Assis the Field Office and facilitation of training, workshops, and other events in supporting the program manager without compromising the project's advance payment management
- Provide administrative assistance to the program manager as necessary
- Ensure that all incentive payments are made against sufficient, complete, correct, and relevant supporting documents duly verified and approved by budget holders
- Prepares bank payment vouchers for approved payments and effect the payment.
- Ensure suppliers/vendors are paid on time and the legal receipt is received for all affected payments and attached to the payment documents.
- Handle petty cash at the field office and maintain proper petty cash recording/Register
- Prepares petty cash payment vouchers and effects approved cash payments up to the petty cash limit of the program.
- Follow up on staff work advance and travel advance to be settled timely.
- Properly coding all bank and petty cash transactions as per the chart of account coding classification.
- Collect cash with appropriate vouchers and deposit cash collections intact to a bank account.
- Ensure safe custody of Filed office’s Petty Cash fund, uncollected cheques, new cheque pads & bid bonds, and other legal documents related to finance.
- Prepare General Ledger and Cash Offline Spread sheet (GLACOSE for all transactions that are to be reviewed and posted by the Financial Accountant
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values
- Holds the team and SCI Filed Offices accountable to deliver on their responsibilities –giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved
Ambition
- Sets ambitious and challenging goals for his/her self, takes responsibility for his or her own development, and encourages others to do the same
- Widely shares their vision for Save the Children, engages and motivates others
- Future-orientated, thinks strategically
Collaboration
- Builds and maintains effective relationships, with their team, colleagues, member,s and external partners, and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
Creativity
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
Integrity
- Honest, encourages openness and transparency
MINIMUM QUALIFICATION, EXPERIENCE, COMPETENCIES
QUALIFICATION
- BA degree in Accounting or equivalent combination of education and work experience
EXPERIENCE
- Minimum 3 years of relevant experience,
- Computer knowledge in MS Office (Excel, Word, Outlook)
- Knowhow of different Accounting Software’s
- Experience in handling petty cash is required for this role.
KNOWLEDGE SKILLS AND ABILITY
- Strong training skill
- Willingness and ability to dramatically change work practices, flexibility in working long hours and ability to work with incoming surge teams;
- Excellent interpersonal, communication and presentation skills;
- Fluency in written and spoken English;
- Commitment to Save the Children values
- Teams, in the event of emergencies
COMPETENCIES
SC Values are: Accountability, Ambition, Collaboration, Creativity and Integrity. To meet the value system, the post holder is expected to demonstrate the following Competencies on ongoing bases.
Applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practices within and outside the organization.
- Engaging ( align with Collaboration, Creativity,
- Networking: Builds and use sustainable relationships to support the work of saving the children
- Working effectively with others Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
- Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.
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