Finance Manager at Hanns R.Neumann Stiftung Ethiopia

Hanns R.Neumann Stiftung Ethiopia

Position: Finance Manager

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa - Ethiopia

Posted date: 6 months ago

Deadline: Submition date is over

Hanns R.Neuman Stiftung Ethiopia is a representative office of the Hanns R. Neumann Stiftung (HRNS), which was established as a not-for-profit and independent foundation dedicated to supporting coffee farmers to becoming strong entrepreneurs and addressing the challenges associated with protecting the environment, from climate change and biodiversity.

Hanns R. Neumann Stiftung Ethiopia is currently undertaking to hire a qualified and competent person for the following position.

Job Purpose

The Finance Manager will be responsible for the overall financial management of HRNS-ET. The position is mainly expected to coordinate project implementation support, donor report preparation, budget management and monitoring, and verifying field and country office expenditures against donor restrictions and compliances. In addition, the position holder is responsible for staff training and capacity building, risk management, auditing, and program support. Furthermore, he/she will also be accountable for any other operational activities as assigned.

Duties and Responsibilities

• Oversee the financial operation of the organization under the guidance of the Country Director.
• Ensure the monthly review of consolidated organizational budget performance against the annual project budgets, forecasting expenses and tracking the ongoing commitments against the approved cash position.
• Advise the Country Director on Finance issues, trends, and changes in financial operating performance and operational delivery; proactively communicating issues that are anticipated before they arise.
• Ensure the long-term budgetary planning and cost management in alignment with HRNS-ET strategic and project plans, especially to improve the organizational development, increasing Finance's contributions to the effectiveness and efficiency of the organization by leveraging technology and accurate information.
• Provide input to the improvement and development of appropriate financial management policies, procedures and systems across the organization; Ensure that adequate internal financial control mechanisms are in place.
• Maintain financial information, financial records, donor agreements and staff contracts.
• Prepare and analyze budgets and make recommendations on expenditures.
• Review and monitor expenditures to ensure that program funds are utilized appropriately by the end of each month, each quarter and by the end of the fiscal year.
• Ensure the preparation, accuracy and timely submission of financial reports, such as: Monthly, and quarterly financial reports of project budgets, expenditures, fund balances, and account balances; Annual project status and financial reports.
• Check and verify all inventories and promote efficient management of organizational assets.
• Provide financial inputs for project proposals, human resource management, logistics, travel and others.
• Responsible for all statutory reporting, including government filings, administrative fees, taxes and audits are completed appropriately and submitted in a timely manner.
• Arrange transfer of funds to the field office per agreed financial guidelines.
• Ensure adequate mechanisms are in place for budget monitoring and review and minimize significant expenditure variances.
• Review the accuracy of accounts and fund balances and carry out periodic checks on financial matters.
• Support procurement and obtain approvals from the Country Director on purchases related to the project.
• Assist with the review of guidelines and collation of information for budget and monthly forecast preparation.
• Produce timely and accurate monthly period-end reports and schedules for review.
• Maintain financial records for projects in QuickBooks & Peachtree in a manner that facilitates timely and accurate management reports at month end.
• Maintaining compliance with internal financial and accounting policies, administrative procedures and local statutory requirements.
• Provide accurate and timely reporting on the financial activity of projects and services across all cost centers with the ability to provide information in a timely manner.
• Review project documents and provide support on forecasting budget.
• Manage the annual budget process, providing guidance and support to Program Key personnel and other team members where needed.
• Maintain internal control and safeguards for receipt of revenue, costs and program budgets and actual expenses.
• Develop documentation of procedures and recommendations for process improvements.

Staff training and capacity building

• Staff performance review conducted through 1 to 1 meeting,
• Weekly task plan reviewed and required feedback in formal communication.
• Staff capacity is enhanced by identifying gaps through on-the-job training that helps to deliver at their full capacity and under minimum supervision.
• The annual leave plan is effectively managed and utilized without any gaps in the workplace.

Job requirement

Professional competencies:

• BA Degree in Accounting
• Minimum of 5 years of relevant work experience preferably in an NGO
• Knowledge about own leadership skills/profile
• Solid knowledge of computer software and modern accounting systems
• Fluency in English, both written and verbal

Specific skills, knowledge, and experience:

• Understanding of the relevant laws and statutory requirements.
• Good communication and interpersonal skills.
• Keen sense of compliance with policy and procedure.
• Personal conflict resolution and problem-solving skills.
• Strong organizational and teamwork skills.
• Good cultural awareness and sensitivity.
• Basic employee counseling skills.
• Highly Confidential

Behavioral competencies

• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

Duty station: Will be the HRNS ET office in Addis Abeba