Finance Officer at PATH

PATH

Position: Finance Officer

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Posted date: 5 days ago

Deadline: October, 10/2024 (21 days left)

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges.

The Finance Officer reports directly to the Senior Finance Officer. The Finance Officer is responsible for reviewing payment request documents to ensure that all procurement procedures are followed, relevant documentation is properly raised, and it complies with PATH policies and procedures, as well as the donor's rules and regulations are strictly adhered to.

The Finance Officer is responsible for reviewing bank books and cash registration books and is also responsible for the timely settlements of all government statutory liabilities (i.e. Income tax, Pension Contributions Withholding tax, and preparing periodic goods and services Procure reports).

The Finance Officer is expected to actively participate in month-end activities. The post holder may also be requested by their line manager to perform other related financial activities

Responsibilities:

Financial System:

• In compliance with PATH’s policies and procedures, ensure implementation of country-specific policies at the coordination office level, such as authorization limits, cash holding limits, cash movements, advance payments, use of bank payment instruments, etc.
• Review procurement and payment request forms, to ensure that they are complete and comply with PATH policies and procedures, as well as the donor's rules and regulations.
• Review and verify that all advance requests adhere to the organization's policies and procedures and ensure that settling advances are reconciled with the original advance amount. Any remaining balance should also be reconciled and cleared within the same month.
•  Provide clear guidance and support to staff for advances, settlements, and required documentation maintenance.
• Record advance payment and settlement documents of staff and vendors in BW and follow up for timely approval and prepare payment checks and or Wire transfers after completion of the remittance process in BW.
• Financial Reporting: Cash Registration/Bank Book:
• Keep custody of petty cash and maintain cash register book.
• Ensure accurate and up-to-date records of the bank and cash register book
• Ensure the monthly cash count is performed and keep the signed count report.
• Perform regular and surprise cash count.
• Prepare petty cash payment voucher, obtain approval and effect payment.
• Record transactions into Business World accounting software
• Review cash and bank books before they send them to the Finance Coordinator for accuracy of coding, completeness, approvals, and eligibility of costs…etc.
• Provide on-time feedback on key findings from the project's cash and bank books you get during review and track progress on recommended actions.
• Carry out activities in line with month-end and year-end task plans.

Finance Documentation:

• Maintain proper filing system for financial documents
• Ensure that the financial documents are properly labeled, completed, and reviewed promptly.
• Perform liaison duties with banks to process CPOs, drafts, and collect bank statements and other documents as required/delegated.
• Maintain the monthly signed financial reports in hard copy (i.e. Cashbook, Bankbook, Cash reconciliation, and Bank reconciliation).
• Maintain the final soft copy versions of monthly cash and Bank Books in the finance folder.
• Ensure all financial documents are stamped with paid stamps.

Treasury:

• Ensure timely cash transfer requests are sent based on the forecast closely follow the requested cash transferred to the right bank accounts and collect bank advice for recording.
• Ensure there are no long outstanding floats from staff.

Audits and Compliance:

• Provide support in availing documents and other tasks in his/her respective role during donor, internal, & external annual audits.
• Responsible for clearing all prepayments and accruals within their liquidation period.
• Ensure monthly settlements of all government statutory liabilities (i.e. Income tax, Pension Contributions, and Withholding tax).
• Perform any other duties as assigned by his supervisor.

Required Skills and Experience:

• BA Degree in Accounting, Finance, or a related field of study.
• 3 years of relevant experience with the first degree.
• NGO experience is a plus.

Skills Required

• Computer literate.
• Fluent in spoken and written English.
• Good communication and interpersonal skills

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal-opportunity employer. Every qualified applicant will be considered for employment.

PATH does not discriminate based on race, color, religion, caste, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.