Secretary and Cashier at Ethiopian Space Science Society

Ethiopian Space Science Society

Position: Secretary and Cashier

Job Time: Full-Time

Job Type: Permanent

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Posted date: 2 days ago

Deadline: September, 30/2024 (4 days left)

Job Description:

The Secretary of ESSS plays a dual role, handling both administrative and financial tasks. They are responsible for individual membership registration, ID issuance, drafting proposals, letters, and other documents. This role is crucial to maintaining the smooth operation of the society by providing administrative support and ensuring accurate financial record-keeping.

Responsibilities:

Administrative Support:

• Serve as the primary point of contact for general inquiries and correspondence.
• Manage office supplies, handle phone calls, and maintain organizational records.
• Schedule meetings, take minutes, and coordinate events.
• Draft and format official documents such as letters, proposals, reports, and memos.
• Organize and archive documents related to ESSS’s programs and activities.

Membership Registration and ID Issuance:

• Oversee individual membership registration and maintain an updated database of members.
• Issue membership IDs and handle related inquiries.
• Provide support and information to current and prospective members.

Cashier and Financial Management:

• Manage the receipt and documentation of all incoming payments, including membership fees, donations, and event income.
• Record and track financial transactions in the organization's accounting system.
• Reconcile cash transactions and prepare financial reports monthly.
• Assist in budget preparation and provide support during audits.

General Office Management:

• Ensure office supplies and resources are available.
• Handle incoming and outgoing communication, both written and verbal.
• Manage filing systems for financial and administrative documents.