Senior Finance Officer - Addis Ababa at FHI 360

FHI 360

Position: Senior Finance Officer - Addis Ababa

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Posted date: 16 hours ago

Deadline: October, 15/2024 (19 days left)

ORGANIZATIONAL OVERVIEW

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology– creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries, all 50 U.S. states, and all U.S. territories. FHI 360’s Crisis Response team has been responding to the humanitarian emergency in Northern Ethiopia through an integrated health, nutrition, WASH, and Protection project to meet the critical needs of the conflict-affected population. FHI 360 aims to expand its reach to the Somali Region in Eastern Ethiopia to meet the immediate needs of the drought-affected population and will be implementing integrated humanitarian programming with the Ethiopia-based national organization, Pastoralist Concern (PC).

Job Summary:

Coordinates financial/accounting operations, including overall financial monitoring and support/guidance to projects in finance and operations staff, to ensure the fiscal well-being of the organization. Provides financial management and guidance, conducts analyses of financial data, provides budget analyses for project funds, and reviews and prepares required reports to funding agencies to ensure compliance with the donor's requirements. Proactively guides and supports respective financial success by providing high-level analytical expertise, implementing business strategies, and developing strong customer relationships. Provides analysis and business modeling support on strategic initiatives for senior management and field operations. Analyzes performance trends, modeling complex business decisions, tracking performance, and presenting results. the position will ensure that financial transactions are carried out, reported, and documented promptly by general accounting principles, and FHI 360 and donor guidelines.

KEY RESPONSIBILITIES AND DELIVERABLES

• Assists Finance Manager to strengthen internal controls & internal controls environment.
• Actively participate in engaging in financial issues and activities review meetings.
• Reviews Bank and cash GFAS, and financial data entry daily.
• Ensures that monthly bank reconciliations for all Bank accounts are prepared on a regular basis.
• Assists tracking of all balance sheet accounts every month and at the end of each award.
• Maintains completion of workbook accounts, as per FHI 360 policies.
• Checking all payment claims to ensure compliance with FHI 360 policy & procedures, valid Scheme of
• Delegation, FHI 360 Donors compliance requirements, In-country law, and any other official regulatory authority.
• Ensures that all payments are properly coded to record against active projects and complete authorization of respective Budget Holder as per FHI 360 Scheme of Delegation.
• Ensures that all program implementation activities require direct or indirect involvement in the disbursement of incentives, contractors, and beneficiaries should safeguarded by segregation of duty.
• Assists Finance Manager to strengthen internal controls & internal controls environment.
• Monitors cash & bank flows daily and maintains close coordination with financial institutions to ensure smooth cashflows. Safeguard FHI 360 cash from assessed/known risks.
• If due to unforeseen reasons institutional banking system services are not available, alternative arrangements should be arranged with prior consent of the Finance Manager and Response Coordinator.
• Assists Field Office & Country Office finance teams during internal & external audits, donor-specific audits, and any authorized third-party review of financial records.
• Maintains working relationships with FHI 360 partners and supports Field Office & Country Office to ensure smooth financial implementation of projects through partners.
• Escalates any noted financial risks and fraud activities directly to the Finance Manager and Response Coordinator.
• Reviews official e-mails daily, responds to queries from colleagues and external authorities in a timely and appropriate manner, and ensures any problematic issues are raised with the line manager at the earliest opportunity.
• Responsible for professional direction/delegation/supervision/accountability of reporting staff as per Job Descriptions or any official documentation.
• Confirms that payments related to procurement have the necessary documentation as outlined in FHI 360 procurement policies and procedures for all goods and services.
• Ensures all financial transactions have the required supporting documents.

APPLIED KNOWLEDGE & SKILLS

• Applies expert knowledge of current federal, state, and local government programs.
• Applies expert-level technical and administrative knowledge of the rules and regulations in the
• subject area and defends analyses and recommendations relating to a variety of issues.
• Has a thorough knowledge of external regulations as well as internal corporate policies and procedures.
• Proficient knowledge of Generally Accepted Accounting Principles and Internal Control fundamentals.
• Excellent oral and written communication skills
• Excellent quantitative and analytical skills.
• Strong critical thinking and problem-solving skills.
• Demonstrated project and organizational skills.
• Ability to analyze and interpret data, identify/resolve errors, and prepare reports.
• Ability to motivate and work well with others.

Problem Solving & Impact:

• Analyzes complex technical matters involving existing and emerging issues pertaining to finances and makes recommendations from the analysis.
• Recommends and/or takes corrective action, when necessary, based on acquired knowledge and observation of best practices.
• Has influence on the overall objectives and long-range goals of the organization.
• Erroneous decisions or failure to achieve objectives would normally have a serious effect upon the administration of the organization.

Supervision Given/Received:

• Work is performed with minimal direction. Participates in determining objectives of assignment.
•  Plans schedules and arranges own activities in accomplishing objectives.
• Work is reviewed upon completion for adequacy in meeting objectives.
• Implements departmental work plans and provides input for performance reviews.

SKILLS AND EXPERIENCE REQUIRED

• Bachelor's Degree or its International Equivalent in Accounting or Finance
• Typically requires a minimum of 6+ years of progressively responsible accounting, finance and operational management experience in a government contracting environment coupled with internal control reviews.
• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS/Payroll systems.
• Essential computer literacy (word, excel, internet)
• Vocational or specialized training desired
• Prior work experience in a non-governmental organization (NGO) desirable but not required.
• Fluent in local language and excellent in English.
• Strategic vision
• Leadership
• People Management
• Teamwork

Education:

• Bachelor's Degree or its International Equivalent in Accounting or Finance

Experience:

• Typically requires a minimum of 6+ years of progressively responsible accounting, finance and operational management experience in a government contracting environment coupled with internal control reviews.
• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS /Payroll systems.
• Vocational or specialized training desired
• Prior work experience in a non-governmental organization (NGO) desirable but not required.
• Fluent in local language and excellent in English.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%