Administrative Associate at FAWE

Administrative Associate

Employer: FAWE

Employment: Full-Time | Contract

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Posted date: 6 months ago

Deadline: Submition date is over

Job description

ROLE PROFILE

The Administrative Associate will support effective day-to-day administrative functioning issues offering. This position will need an individual who is extremely organized and proficient at communicating both verbally and in writing. The position will entail writing and drafting of reports and documents.

KEY RESULT AREAS

• Support the Human Resource and Administration Office function with drafting of documents and policies and report writing.
• The Administrative Associate will support the Human Resource Function in maintaining data and being the HRIS system manager in the ERP system.

Key Activities/Roles

• Responsible for drafting and writing various administrative reports and policies as may be assigned from time to time.
• Support procurement of inventory including documenting all equipment assigned to staff members.
• Supporting and maintaining filing systems in the HRIS, and developing administrative process improvements in the ERP System
• Support Coordinating contracts with vendors and suppliers, including managing invoicing, and payment processes.
• Support administration tasks within the Administration section including recording minutes, arranging schedules of events, proof-read documents, etc.
• Booking air tickets for the teams and another travel itinerary as per instructions from the Supervisor.
• Coordinate reservations, catering for meetings, and other internal meeting venues.
• Manage the requisition of office utilities, like kitchen provisions, water, power, rentals, garbage, etc.

Competencies Required

• A university degree in Secretarial, Business Administration, Human Resources, or any other relevant field
• Computer literacy
• Accuracy and attention to detail
• Must have well-developed written and verbal communication skills. Organisational Structure (Working Relations) 

Reports to: WASRO Coordinator

Person Specification

• Smart, presentable, confident, and well-spoken.
• Team player and self-driven
• An organized approach and excellent time management skills
• Excellent communication skills

About FAWE

The Forum for African Women Educationalists (FAWE) is a membership-based pan-African Non-Governmental Organisation that operates through 34 National Chapters in sub-Saharan Africa to promote girls’ and women’s education.

FAWE’s vision, mission, and goal are all resolute on the well-being of girls’ education. To accomplish its mission of ‘promoting gender equity and equality in education in Africa’ FAWE uses a holistic four-pronged approach.

The Forum for African Women Educationalists (FAWE) is a membership-based pan-African Non-Governmental Organisation that operates through 34 National Chapters in sub-Saharan Africa to promote girls’ and women’s education. FAWE’s vision, mission, and goal are all resolute on the well-being of girls’ education. To accomplish its mission of ‘promoting gender equity and equality in education in Africa’ FAWE uses a holistic four-pronged approach.

We believe that through the education of women and girls, livelihoods are improved for entire communities, and civic education and liberties are enhanced. Educated girls become educated women who have the knowledge, skills, and opportunity to play a role in governance and democratic processes and to influence the direction of their societies.

We work hand-in-hand with communities, schools, civil society, Non-Governmental Organisations, and ministries to achieve gender equity and equality in education through targeted programs. We encourage our partners to enact policies and provide positive learning environments that treat girls and boys equally.