Finance Officer Position Open

Job Overview:

Reporting to Finance Manager, the Finance Officer is responsible for ensuring the overall Finance department activities of Gambella Field Office. The Finance Officer must be proactive at delivering the necessary tasks as required.

Major duties and responsibilities:

• Reviews payment requests to verify that all the necessary supporting documents have been attached and that the payments are for eligible expenditures as per the grant agreement.
• Make sure that all payments are made on integra after approval has been obtained from the designated official.
• Check three-way match Invoicing purchase order on Integra ERP system
• Follow up payment for Invoiced Purchase orders (PO)
• Budget Monitoring through Power BI
• Review Field payments to the limit of Authorized threshold
• To monitor checks are used sequentially, appropriately and completed correctly.
• Checks of cash payment vouchers and the related documents submitted by the cashier for replenishment are correctly reconciled with the documents and the cash count.
• Ensure that all cash operation procedures and internal controls are strictly followed.
• Carries out cash count at the end of every day and at any other interval as per the IRC policy.
• Review and prepare settling transactions for all cash in office, petty cash, adjustment and bank transactions on the integra system using the correct codes.
• At the end of the month or at any appropriate shorter interval,
  • Reconciles cash balance per records with the result of cash count,
  • Reconciles bank balance as per records with the balance on bank statement (Prepare Bank Reconciliation weekly),
  • Investigates and explains any difference arising from reconciliation, if any, and follows outstanding check and letter.
  • File all original financial documents upload scan document on box.
• Actively update any financial transaction on integra in daily bases
• Provide Orientation to newly hired staff and training on IRC financial policy rules and procedures.
• Oversee that the office’s cash operations are carried out properly and whenever irregularities are observed, report to Finance Manager.
• Prepare and share cash analysis report Ensures that the established control systems for assets acquisition, handling and utilization are consistently applied.
• Checks that vehicle fuel consumption is within normal limits by comparing the mileage with the corresponding fuel consumption.
• Make sure the Authorization Schedule issued is in place and appropriated logistics/procurements are completed and attached.
• Review Bid analyses as per Authorized threshold and limits.
• Make sure taxes and any other liabilities are paid timely.
• Tracks the status of personal advances and ensures their timely settlement. And ensure all balance sheet payables and receivables are cleared on time and respond if any comment regarding of balance sheet every month.
• Coding all the transaction properly during invoicing on Integra.
• Ensure the fulfillment of all financial documents (Collections and disbursements) is as per the IRC audit requirement.
• Contribute to the overall proper functioning of the Finance department by taking on any other duties assigned by Senior Finance Officer.

Safeguarding Responsibilities: -

• Promote and actively participate in initiatives and efforts to build team engagement, inclusion, and cohesion in IRC [team/office]
• Foster ongoing learning, honest dialogue, and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies.

Qualification:

• BA/MBA graduate in Accounting and Business Management and related field
• 2 years of relevant work experience for Degree holder
• 5 years of relevant work experience for Diploma holders
• Experience in an international NGO with a computerized accounting system such as INTEGRA system and Basic computer knowledge (word, excel) is required.
• Good communication and interpersonal skills.

Language Skills:

• Knowledge on English Language is a must.

Female candidates are highly encouraged to apply.

Skills Required:

• Accounting / Finance
• Sales / Marketing / Business / Management