Finance Officer

Description

Our Profile

People in Need is a non-governmental, non-profit organization founded on the ideals of humanity, freedom, equality and solidarity.

People in Need was established in 1992 by a group of Czech war correspondents, journalists and activists and has grown to become one of the largest non-profit organization in Central and Eastern Europe.

Throughout our 30 years of existence, People in Need continues to engage in humanitarian aid, development cooperation, education and social inclusion.

We have been operating in Ethiopia since 2003, working in Five regions; Oromia, South Ethiopia, Central Ethiopia, Amhara and Tigray in different multi sectoral projects in the areas of development and emergency response.

People in Need, from the very start of its operations in Ethiopia, has focused on projects in five main areas of interest: Education, Agriculture, Climate and Environment, Water and Social protection.

We are part of Alliance 2015, (https://www.alliance2015.org/ a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. This collaboration increases effectiveness, both in working in the target countries and in campaigns change to advocacy aimed at influencing the attitudes and policies of politicians and general public opinion and awareness in Europe. 

More information at https://www.peopleinneed.net/ or HERE.

PIN currently is seeking energetic, disciplined, responsible Finance Officer

Length of Contract: one-year possible extension

Place of Work: - Based in Addis Ababa with frequent travel to PIN’s project sites in different regions as required.

Salary: 340 USD

Main Duties and Responsibilities

1. Accounting and Finance related

• Collect petty cash from bank in accordance of security rules and signed approval
• Issue payment, advance and advance clearance only upon proper documentation is received with all necessary approval and signatures
• Prepare physical cash count on weekly basis on Friday before closing office hours and archive the signed cash count form in share point
• Prepare quarterly cash count and upload in ELO
• Posting of cash document in Navision
• Scanning and archiving of cash document on weekly base in Elo
• Record all transaction within cash box into database prior the payment is issued
• Prepare published cash payment voucher and get approval

2. Administrative and financial support of PIN projects or parts of projects

• Support for project audits and annual audit – preparation and completing of all required documents
• Preparation and filling of supporting documents
• Conformity with PIN/donors regulation
• Supervision of adherence to the Ethiopian laws and regulations
• Processing bank transfers upon the approval
• Collecting bank statements and bank advices from bank on monthly bases
• Responsible for facilitating monthly tax payment.
• Responsible for Prepare monthly purchase and service report to ERCA.
• Support to invoice clerk with preparation of IDIFs

Other

• Perform other assignments corresponding to actual needs of the mission, program, units and project up on request of line manager/CMT (Country Management team)
• Substitute others related staffs during on absence while assigned by line Manager
• Understand and adherence to overall PIN code of conducts, policies, guidelines and manual
• Understand and Adhere to all donor’s and PIN’s guidelines and policies, with special focus on safeguarding and protection policies

ACCOUNCOUNTABILITY AND SAFEGUARDING including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH)

• Carry out the duties in accordance with the PIN Code of Conduct and Key policies.

• Participate in training and awareness raising (CoC and KP, Safeguarding…).

• Implement Safeguarding measures throughout the project cycle including a risk analysis related to SEAH and Child protection for each project and develop a mitigation plan accordingly.

• Ensure that his/her team members attend training and awareness sessions and carry out the duties in accordance with PIN Code of Conduct and Key policies. 

• Ensure that due diligence and/or capacity assessments of partners include an assessment of partners’ implementation of key safeguarding and risk policies/ procedure including the prevention of SEAH.

• Create and maintain a fulfilling and protective environment. 

General obligations and responsibilities

The Employee is obligated not to purvey any information concerning any of PIN activities to outsiders (including former PIN employees, who may no more be informed about current process in PIN).

PIN is a relief and development organization whose aim is to help and assist needy people. The Employee’s position within the institution requires contacts with outside; he or she therefore conveys a certain image of the PIN. PIN expects its Employees to behave in appropriate manners at all times and in all places. All members of staff should ensure their attitudes correspond to PIN principles, both during and after working hours.

The Employee takes over the responsibility for all entrusted material or cash. The Employee is obligated to cover all damages or losses caused by his carelessness. The Agreement of Liability of Assets has been signed separately.

Benefit

• Standard work schedule of 40 hours per week from Monday to Friday
• Per diems for working and Accommodation outside of the duty office depending on the location
• Transport Allowance
• Bank loan facilities
• 20 days of paid annual and after 5 years of work an extra paid day for every year
• Extra days of paid leaves for selected holidays
• Medical insurance, including spouse and children
• Accident insurance for all injuries during work time based on the law
• Pension contribution of 11 % from PIN
• Paternity leave of extra 2 paid days above the mandatory 3 days
• Maternity leave according to the law and extra financial motherhood support
• Monthly mobile phone hybrid tariff
• PIN supports fast career growth and internal mobility
• International environment with opportunities to learn from other PIN’s country programs
• Extensive Capacity Building program, both internal and external trainings, including the Induction training
• Internal online learning opportunities, such as access to PIN’s e-learning platform and webinars
• Annual staff retreat

• Friendly and fair work environment with small collective where everyone knows each other

Qualifications and requirements:

• Bachelor Degree in Accounting and financial management
• Minimum of 2 - 5 years of relevant work experience in the sector with handling of cash
• NGO experience highly advantageous
• Has very good understanding of PIN Code of Conduct.
• Good command of MS Package (Word, Excel, Power Point and Outlook)
• Has very good knowledge on cash book
• 3 strong references (only from previous supervisors, will be crosschecked)

Skills Required:

• Accounting / Finance
• Sales / Marketing / Business / Management