Sr. Grant Reporting Officer

Job Summary

Responsible for coordinating and ensuring high-quality, timely, and compliant donor reporting across the country programme. The Senior Grant Reporting Officer will oversee donor compliance in project reporting, support effective coordination with implementing partners and programme teams, and ensure strong communication between the Country Office, HQ, and donors to produce high-quality reports. The role will also contribute to strengthening grant reporting systems, improving reporting quality, and ensuring that programme results and impacts are effectively documented and communicated.

Purpose

• Lead and coordinate the preparation and submission of high-quality and timely donor reports (narrative and inputs for financial reporting) in compliance with donor requirements and internal guidelines.
• Ensure effective grant reporting and compliance with donor agreements, including adherence to reporting schedules, contractual obligations, and donor guidelines.
• Maintain an up-to-date grant tracking and reporting system, including reporting calendars, deliverables, and donor communication records.
• Review and consolidate inputs from program team and partners to ensure quality control, consistency, and compliance with donor reporting standards.
• Contribute to the documentation and communication of programme achievements, results, and lessons learned for donors and external stakeholders.
• Review donor agreements to ensure clear understanding of contractual obligations, including reporting schedules, deliverables, compliance requirements, visibility clauses, and budget conditions.

Engagement

• Coordinate closely with programme teams, finance, MEAL units, and implementing partners to collect and validate information required for donor reporting.
• Liaise with Global Partnership and Resource Mobilization (GPRM) team HQ to ensure alignment with global grant reporting compliances, standards and procedures.
• Maintain regular communication with donors on reporting schedules, clarifications, and follow-up queries when delegated by the supervisor.
• Support partners in strengthening their reporting capacity and compliance with donor requirements.
• Engage in proposal development process that includes facilitating the proposal development process, and preparation of Annexes, coordinate with consortia as needed
• Participate in project review meetings, coordination platforms, and programme discussions to ensure accurate representation of project progress in reports.

Delivery

• Properly document all the reports, grant agreements, amendments, donor correspondence in PPD (DCA Database)
• Track reporting deadlines and ensure timely submission of all donor reports.
• Organize project review meetings, coordination platforms, and programme discussions to ensure accurate representation of project progress in reports.

Qualification

• Bachelor’s Degree (BA) in International Relations, International Law, language studies, Development Studies, Social Sciences, Public Administration, or other relevant fields.
• Minimum 5 years of relevant professional experience in grant management, donor reporting, or programme coordination within an INGO, or international development organization.
• Adequate working knowledge of requirements and guidelines of donor.
• Good Knowledge of project cycle management
• Excellent proposal writing skills, with close attention to detail.
• Proven track record of developing development and humanitarian program from key institutional donors: USAID, EU, ECHO, BPRM, DANIDA and others, understand their communication requirement.
• Excellent English oral and written language skills is required
• Ability to effective time management
• Strong team and communication management skills
• Capacity to work in a busy environment and strategy to manage the workload
• Excellent interpersonal skills and the capability to work within different cultural environments.