Executive Assistant at Embassy of Switzerland

Embassy of Switzerland

Position: Executive Assistant

Job Time: Full-Time

Job Type: Permanent

Place of Work: Addis Ababa - Ethiopia

Posted date: 2 years ago

Deadline: Submition date is over

The Embassy of Switzerland in Ethiopia is currently looking for an Executive Assistant to the Ambassadors to provide administrative and management support to the Ambassadors and ensure the smooth day-to-day running of the Executive Office. The modalities of employment and application for the advertised position include the following elements:

Main duties and responsibilities that come along with this position:

• Running the Ambassador's Office, among others coordinating meetings, events, maintaining and managing contact lists, liaison with contacts and partners;
• Managing all incoming and outgoing correspondence (letters, diplomatic notes, electronic correspondence);
• Giving management support in various matters (joint calendar, team events, administrative support to visits and delegations, etc.)
• Supporting the Event Management
• IT-System Administration of the Embassy
• Making travel arrangements for the Ambassador?s visits, members of the Political Team and incoming delegations of the Embassy;
• Provide support to the Deputy Head of Mission and the Political Team (official correspondence, visits, etc.).

Direct superior: Head of Mission

Directly subordinated employee(s): Two

Starting on: As soon as possible (with a probation period of 3 months)

Administrative Unit & Duty Station: Embassy of Switzerland in Ethiopia (Addis Ababa)

Competence:

• University degree (Bachelor?s level) in a relevant field such as Communication, Business Administration or Social Sciences;
• General understanding of, and interest in, the social, economic and political context of Ethiopia;
• Extensive experience as Executive Assistant to senior management or similar employment experience in a private sector, civil society or government institution;
• Excellent oral and written communication in English and Amharic as well as in one of the Swiss national languages;
• Trustworthiness and high social competencies.

Skills:

• Excellent organizer and communicator;
• Proven ability to work independently with minimum supervision;
• Fast learner, taking initiatives, suggesting feasible solutions;
• Highly developed IT skills; good working knowledge of software applications.?