Position Title: Programme Associate
Employer: UNICEF
Employment: Full-Time | Contract
Place of Work: Gambella - Ethiopia
Posted date: 9 months ago
Deadline: Submission date is over
How can you make a difference?
Key Responsibilities
Programme Planning
- Support the respective sections in preparing budget proposals. This will be in the form of preparing a standard budget estimate consisting of detailed activities along with an average cost for each.
- In consultation with Programme Officers (POs), prepare Annual Work Plans (AWPs) guidance to regions by preparing a summary table indicating available funds by output and activity, donor conditions and any other additional information as required.
- Extract yearly and biannual detailed implementation plans and develop tracking sheets to ensure timeliness of implementation.
- Support development of programme cooperation agreements (PCAs) including preparation of programme documents and financial proposals and ensure they are in line with the donor agreements.
- Prepare expenditure plans in consultation with respective sections and field offices and share regular guidance on which grants to prioritize based on expiry dates.
- Provide support to the respective sections in the timely preparation and submission of fund disbursement requests to donors.
Programme and Budget Monitoring
- Monitor budget implementation plans and provide regular updates, and flag lagging implementation. This could be through organizing quarterly meeting with field offices as well as partners involved in the respective projects. In addition, conduct field visits and provide other programme monitoring support to the respective sections.
- Conduct programmatic visits to PCA partners in coordination with POs and monitor implementation progress and quality of deliverables.
- Develop grant monitoring tools that consists of specific activity by output by region and by grant, which is instrumental in visualizing allocations and monitoring expenditures by different categories.
- Generate expenditure updates from insight on a regular basis and check if there are ineligible costs and alert section heads to take timely action. This must be done prior to the reporting period.
- Conduct budget analysis for grants and monitor if utilization is in line with expenditure plans and discuss areas of concern with Section heads and assist in taking timely corrective measures. The analysis should be presented in the form of graphs, figures, and any other visualization techniques.
- Develop budget tracking checklists for each of the PCAs within the respective sections and follow utilization accordingly and provide timely feedback.
Reporting
Working in collaboration with experienced Programme officers to:
- Provide support in collecting reports from the field, partners and contractors that will be used as inputs for donor reports.
- Provide support in preparing updates for a quarterly meeting with partners and this includes programmatic and utilization updates.
- Develop brief activity descriptions for creating FCs, POs, or payments in Vision, that are in line with the various sections’ workplans and proposals. This way, it will be practical to link or evaluate the expenditure listing generated from the system against the respective budget proposals.
- Support sections in developing budget reports for submission to donors.
- Prepare presentations on budget expenditure using figures, graphs, and any other illustration for ease of visualization and follow up.
To qualify as an advocate for every child you will have…
Minimum requirements:
Education:
- Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization is an asset
Work Experience:
- 6 years of relevant professional work experience in administrative or clerical work experience is required.
**A bachelor’s degree from a recognized academic institution in a field relevant to the position may replace three years of related work experience.
** A master’s degree may replace an additional two years
- Language Requirements: Fluency in English required, including writing, and editing skills. Fluency in Amharic and Gambella Region languages are an asset.
TECHNICAL REQUIREMENTS:
- In-depth knowledge in Administration of programme/project operations including monitoring and evaluation processes
- Strong organizational, planning, prioritizing skills and abilities
- High sense of confidentiality, initiative and good judgment
- Attention to detail and strong office management skills
- Ability to work effectively in a diverse team
- Good analytical skills and ability to effectively manage resources and budgets
Desirables:
- Developing country work experience and/or familiarity with emergency.
For every Child, you demonstrate...
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
The UNICEF competencies required for this post are…
(1) Builds and maintains partnerships (1)
(2) Demonstrates self-awareness and ethical awareness (1)
(3) Drive to achieve results for impact (1)
(4) Innovates and embraces change (1)
(5) Manages ambiguity and complexity (1)
(6) Thinks and acts strategically (1)
(7) Works collaboratively with others (1)
Familiarize yourself with our competency framework and its different levels.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious or ethnic background, and persons with disabilities, to apply to become a part of the organization. To create a more inclusive workplace, UNICEF offers paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. Click here to learn more about flexible work arrangements, well-being, and benefits.
According to the UN Convention on the Rights of Persons with Disabilities (UNCRPD), persons with disabilities include those who have long-term physical, mental, intellectual, or sensory impairments which, in interaction with various barriers, may hinder their full and effective participation in society on an equal basis with others. In its Disability Inclusion Policy and Strategy 2022-2030, UNICEF has committed to increase the number of employees with disabilities by 2030. At UNICEF, we provide reasonable accommodation for work-related support requirements of candidates and employees with disabilities. Also, UNICEF has launched a Global Accessibility Helpdesk to strengthen physical and digital accessibility. If you are an applicant with a disability who needs digital accessibility support in completing the online application, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.
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