Logistics Manager at Sucafina SA

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Logistics Manager

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Employer: Sucafina SA

Employment: Full-Time | Permanent

Place of Work: Addis Ababa - Ethiopia

Posted date: 5 years ago

Deadline: Submission date is over

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SUCAFINA is a coffee trading house based in Switzerland with the vision of becoming the World’s leading sustainable, farm to the roaster, coffee supplier by 2025.  The SUCAFINA Ethiopian Representative Office has been in operation since 2016.  Previously focused primarily upon commercial coffees, we are focused upon growing this business while shifting attention towards growing our presence in the specialty coffee market.

Summary of the Role:

Will coordinate logistics officers and runners to manage and improve the logistical operations of SUCAFINA Ethiopia Representative Office. 

 Job Description:

SUNCAFINA Ethiopia is looking for a motivated, dedicated individual to help us manage, adapt and improve our operations in Ethiopia.  This individual will be a logistics liaison between our Ethiopian office, Ethiopian suppliers/partners/shippers, and sister sales/HQ/back-offices abroad.  This position will be dedicated to developing our logistical capabilities in an often challenging environment ensuring the timely processing and delivery of coffee as contracted by our clients and exploring and developing a logistics network that allows flexibility and dependability from source to the final destination.

Responsibilities:

• Will represent SUCAFINA in all work-related activities and must uphold company values.
• Will develop clear long term goals for bettering SUCAFINA operations in Ethiopia and strategic short term plans for meeting long term objectives.
• Develop and routinely update a shipping schedule of major national and international shipping lines/agencies to identify the most efficient routes for delivering coffee to destinations/clients throughout the world.
• Familiarize and maintain an updated list of pertinent national and international shipping regulations and guidelines.
• Must develop and maintain an organized system for tracking the shipment of samples collected from partner farmers, suppliers and exporters to clients throughout the world.
• Will function as a liaison between SUCAFINA Ethiopia Representative Office and our partner sales and head offices providing twice-weekly shipment updates, and other reports as requested by management.
• Will function as the primary liaison between SUCAFINA and our partner coffee and service suppliers, assisting with documentation and logistics for getting coffee from the field to Addis Ababa, and from Addis to Djibouti.
• Must oversee the timely completion of export documentation and shipment of coffee.
• Must help out with office and laboratory tasks as required or requested by fellow employees.
•  Assisting Operations Manager with all foreign procurements from the beginning to the end of the process – procurement planning, drafting contracts, purchasing, receiving, and payment.
• Liaise with suppliers for all foreign purchases in coordination with Operations Manager.
• Ensuring all documentation is filed appropriately – both electronically and in hard copies.
• Ensuring all relevant logistics data is summarized and entered into internal data processing systems.
• Assist in keeping track of inventory and stock of inputs in partnership with the storekeeper.
• Prepare shipping documents.
•  Submit production detail to Operation Manager based on contract quantity and schedule.
• Collect and send transportation and documentation invoices to the appropriate department.
• Communicate and cooperate with supervisors and coworkers.
•  Follow quality service standards and comply with procedures, rules and regulations.
• Coordinating travel of company personnel; booking flights, hotels, etc. – when required
• Run errands in town as per supervisors requirements
• Responsible for organizing loading of containers and keeping details on the volume capacity of different container sizes
•  Work closely with a liaison officer in coordinating export shipments

Reporting Line:

• Reports to Operations Manager

Location:

• Primarily based in Addis Ababa at the SUCAFINA Ethiopian Representative Office in the Lancha area with rare trips to the field in coffee-producing regions through Ethiopia. 

Start Date:

• Position to begin as soon as possible.

 

Qualifications:

• BA in business, management, accounting, economics, logistics or related field.
• At least 4-years of work experience in logistics preferably in the coffee sector.
• Must be familiar with Microsoft Excel, Word, and Outlook.
• Proficiency in both spoken and written English is a must.

 Skills:

• Displays the ability to work well in a group setting with an understanding of corporate hierarchy and chain of reporting.
• Must display a forward-thinking ability to analyze and propose solutions to problems that may exist in their field of work to strengthen SUCAFINA operations in Ethiopia.
• Good communication skills are a must.
• Must display an ability to adapt to changing work/field conditions and resourcefulness in completing sometimes challenging tasks.
• Must remain flexible and be willing to travel to remote field sites, when required, to complete tasks in challenging settings.
• Ability to work in a start-up environment as part of a core team building the organization from ground-up.
• Excellent numeric ability & analytical skills.
• Sound planning skills.
• Focused priorities, innovativeness, and motivation.
• Good inter-personal as well as intra-personal skills.
• Assertive and energetic.
• Emanate role model behavior and exhibit team-based work culture.
• Ability to think in an innovative manner.
• Drive for results.
• Strong negotiation skills.

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