Sr. Hr & Administration Officer

Job Summary

The incumbent shall assist in the implementation of human resources and administrative functions. Responsibilities include:

• Talent Acquisition and Management
• Staff Relations and Performance Management
• Support the day-to-day running of HR and Administrative Operations

Key Duties and Responsibilities

Human Resource Operations:

Under the direction of the Human Resource and Administration Manager, in collaboration with the human resource department, you will:

• Support the development, implementation, and maintenance of HR policies, procedures, and programs to ensure cohesion and compliance.
• Administer staff records and personnel files, ensuring documentation is accurate and up to date.
• Coordinate performance management processes with departmental heads and file reviews accordingly.
• Administer employee benefits (medical insurance, pension schemes, safety, and health).
• Manage leave schedules and ensure staff take leave when due.
• Oversee employee separations such as resignations/terminations.
• Ensure compliance with disciplinary processes and support the resolution of employee relations issues.
• Prepare, maintain, and update records of disciplinary meetings, monthly work reports, regular staff meetings, inter-departmental communication records, and other committee-related documentation accurately.
• Follow up on the administration of compensation programs including job evaluations, salary reviews, and administration.

2 Talent Acquisition:

• Actively source the most relevant profiles on dedicated platforms and networks using innovative strategies to attract candidates.
• Act as a business partner to train, guide, and advise hiring managers on all talent acquisition initiatives.
• Ensure a positive candidate experience throughout the recruitment process.
• Build and maintain a strong talent pipeline by engaging with potential candidates and communities.
• Provide regular reports on recruitment progress and performance.
• Continuously improve the talent acquisition process.

3 Employee Experience:

• Prepare orientation materials and organize induction sessions for new employees.
• In collaboration with departmental heads, identify training and development needs, source training providers, and monitor outcomes.
• Promote employee wellbeing by coordinating health, safety, and welfare initiatives.
• Foster a culture of collaboration, openness, and engagement across the organization.

4 Administration Operations

• Receive and work with the procurement committee and the finance department to ensure timely purchase of supplies and services needed for the proper running of the department.
• Ensure staff have the required facilities to carry out related duties effectively.
• Manage the administrative requirements for the repair and maintenance of the office’s computer equipment and systems.
• Assist in facilitating necessary permits/licenses from government(s) for building maintenance, utilities, official vehicles, and other equipment as required.
• Maintain employee discipline and handle disciplinary cases.
• Perform other duties as assigned by the immediate supervisor.

Key Performance Indicators

• Timely recruitment process
• Updated leave plan
• Updated personnel files
• Develop annual training plan
• Timely payments effects & follow-ups

Qualifications & Experience

• Degree in Human Resource Management, Management, or in a relevant field from a recognized institution.
• Seven (07) years of relevant work experience in the field, out of which, three (03) years of hands-on experience as Senior Officer.
• Manufacturing or industrial-related work experience is a must.
• Good exposure to labor-intensive setups and labor handling issues.
• Working knowledge of HRIS or an ERP is an advantage.

Knowledge, Skills & Abilities Required

• Technical skills & Analytic skills
• Professional skills in running HR & Admin functions
• Computer & Presentation skills
• Ability to manage large volume works/assignments for long hours and weekends.
• Excellent organizational skills.

Interpersonal and Behavioral Competencies:

• Able to influence the behavior and decisions of people on matters concerning recruitment and other personnel or individual issues.
• Able to cope with change, be flexible, and handle uncertainty.
• Able to communicate well, orally and in writing.

Skills Required:

• Hr / Public / Admin
• Sales / Marketing / Business / Management