Position Title: Sr. Hr & Administration Officer
Employer: Toppan Security Ethiopia
Employment: Full-Time | Contract
Place of Work: Addis Ababa - Ethiopia
Posted date: 2 months ago
Deadline: Submission date is over
Job Summary
The incumbent shall assist in the implementation of human resources and administrative functions. Responsibilities include:
- Talent Acquisition and Management
- Staff Relations and Performance Management
- Support the day-to-day running of HR and Administrative Operations
Key Duties and Responsibilities
Human Resource Operations:
Under the direction of the Human Resource and Administration Manager, in collaboration with the human resource department, you will:
- Support the development, implementation, and maintenance of HR policies, procedures, and programs to ensure cohesion and compliance.
- Administer staff records and personnel files, ensuring documentation is accurate and up to date.
- Coordinate performance management processes with departmental heads and file reviews accordingly.
- Administer employee benefits (medical insurance, pension schemes, safety, and health).
- Manage leave schedules and ensure staff take leave when due.
- Oversee employee separations such as resignations/terminations.
- Ensure compliance with disciplinary processes and support the resolution of employee relations issues.
- Prepare, maintain, and update records of disciplinary meetings, monthly work reports, regular staff meetings, inter-departmental communication records, and other committee-related documentation accurately.
- Follow up on the administration of compensation programs including job evaluations, salary reviews, and administration.
2 Talent Acquisition:
- Actively source the most relevant profiles on dedicated platforms and networks using innovative strategies to attract candidates.
- Act as a business partner to train, guide, and advise hiring managers on all talent acquisition initiatives.
- Ensure a positive candidate experience throughout the recruitment process.
- Build and maintain a strong talent pipeline by engaging with potential candidates and communities.
- Provide regular reports on recruitment progress and performance.
- Continuously improve the talent acquisition process.
3 Employee Experience:
- Prepare orientation materials and organize induction sessions for new employees.
- In collaboration with departmental heads, identify training and development needs, source training providers, and monitor outcomes.
- Promote employee wellbeing by coordinating health, safety, and welfare initiatives.
- Foster a culture of collaboration, openness, and engagement across the organization.
4 Administration Operations
- Receive and work with the procurement committee and the finance department to ensure timely purchase of supplies and services needed for the proper running of the department.
- Ensure staff have the required facilities to carry out related duties effectively.
- Manage the administrative requirements for the repair and maintenance of the office’s computer equipment and systems.
- Assist in facilitating necessary permits/licenses from government(s) for building maintenance, utilities, official vehicles, and other equipment as required.
- Maintain employee discipline and handle disciplinary cases.
- Perform other duties as assigned by the immediate supervisor.
Key Performance Indicators
- Timely recruitment process
- Updated leave plan
- Updated personnel files
- Develop annual training plan
- Timely payments effects & follow-ups
Qualifications & Experience
- Degree in Human Resource Management, Management, or in a relevant field from a recognized institution.
- Seven (07) years of relevant work experience in the field, out of which, three (03) years of hands-on experience as Senior Officer.
- Manufacturing or industrial-related work experience is a must.
- Good exposure to labor-intensive setups and labor handling issues.
- Working knowledge of HRIS or an ERP is an advantage.
Knowledge, Skills & Abilities Required
- Technical skills & Analytic skills
- Professional skills in running HR & Admin functions
- Computer & Presentation skills
- Ability to manage large volume works/assignments for long hours and weekends.
- Excellent organizational skills.
Interpersonal and Behavioral Competencies:
- Able to influence the behavior and decisions of people on matters concerning recruitment and other personnel or individual issues.
- Able to cope with change, be flexible, and handle uncertainty.
- Able to communicate well, orally and in writing.
Don’t have a winning CV? Let GeezJobs write it for you! 👉 CLICK & Learn about the Service
