Senior Contract Management Officer(AfCDC) at African Union Commission (AUC)

Senior Contract Management Officer(AfCDC)

Employer: African Union Commission (AUC)

Employment: Full-Time | Contract

Place of Work: Addis Ababa - Ethiopia

Salary: US$ 96,921.34 (annual)

Posted date: 3 weeks ago

Deadline: April, 25/2025 (6 days left)

Job Description:

AU Values

• Respect for Diversity and Team Work

• Think Africa Above all

• Transparency and Accountability

• Integrity and Impartiality

• Efficiency and Professionalism

• Information and Knowledge Sharing

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Organization Information

Position: Senior Contract Management Officer

Reports to: Head of Supply Chain Division

Directorate/Department/Organ: Africa CDC

Division: Local Manufaturing

Number of Direct Reports: N/A

Number of Indirect Reports: N/A

Job Grade: P3

Step 5

Number of Positions: 1

Contract Type: Fixed Term

Location: Addis Ababa, Ethiopia

Purpose of Job

Africa CDC plays a lead role in developing and supporting regional and local manufacturing across the continent as part of its mandate and function. Its mandate on local manufacturing includes, among others, technology transfer, access to raw materials, regulatory strengthening, financing, market shaping and pool procurement. The Africa CDC’s Partnerships for African Vaccine Manufacturing (PAVM) Framework for Action sets an ambitious target of producing 60% of vaccines used on the continent. In May 2023, the WHA side-event recommended the expansion of the PAVM scope to include therapeutics and diagnostics.

Against this background, Africa CDC is seeking the service of a Senior Contract Management Officer who will lead efforts and manage logistics and the substantive life cycle of multiple contracts, and ensure the necessary contracts tracking systems to manage contracts with suppliers and buyers.

Main Functions

Draft, review, and negotiate contracts and agreements with suppliers, ensuring compliance with Africa CDC’s policies and standards

Specific Responsibilities

• Draft, review, and negotiate contracts and agreements with suppliers, ensuring compliance with Africa CDC’s policies and standards.
• Work with legal, procurement, and other relevant departments to finalize contract terms and conditions.
• Ensure contracts are aligned with Africa CDC’s strategic objectives and procurement guidelines.
• Oversee the implementation and administration of contracts, ensuring all contractual obligations are met by both Africa CDC and suppliers.
• Monitor contract performance, including deliverables, timelines, and compliance with terms and conditions.
• Manage contract modifications, extensions, and renewals as required.
• Develop and maintain strong relationships with suppliers to ensure effective communication and collaboration.
• Address and resolve any issues or disputes that arise during the contract lifecycle.
• Conduct regular performance evaluations of suppliers and provide feedback for improvement.
• Identify and assess risks associated with contracts and develop strategies to mitigate these risks.
• Ensure contracts include appropriate risk management clauses and contingency plans.
• Monitor and report on potential risks and implement corrective actions as necessary.
• Ensure all contracts comply with Africa CDC’s procurement policies, procedures, and ethical standards.
• Maintain accurate and up-to-date records of all contracts and related documentation.
• Prepare regular reports on contract status, performance, and issues for senior management.
• Provide training and support to Africa CDC staff on contract management processes and best practices.
• Develop and update contract management tools, templates, and guidelines to enhance organizational capacity.
• Performs other related duties as required.

Academic Requirements and Relevant Experience

Master's degree in a relevant field such business administration, public administration, engineering, law or a related field with a minimum of 7 years of experience contract management related work Or Bachelor’s degree in a relevant field such business administration, public administration, engineering, law or a related field with a minimum of 7 years of experience contract management related work.

• Experience in the public sector or within international organizations is highly desirable.
• Familiarity with the UN system and its procurement policies and procedures is advantageous.

Required Skills

• Expert knowledge in the field of contracts management; ability to manage contracts management function in a field operation; proven ability to produce reports and papers relating to the work of the unit/section; Shows pride in work and in achievements;
• Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns;
• Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Strong knowledge of contract law, contract management principles, and best practices.
• Excellent negotiation and communication skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple contracts and priorities in a fast-paced environment.
• Proficiency in using contract management software and tools

Leadership Competencies

• Strategic Insight
• Developing Others
• Change Management
• Managing Risk

Core Competencies

• Building Relationships
• Foster Accountability Culture
• ..Learning Orientation
• Communicating with Influence

Functional Competencies

• Conceptual Thinking
• Job Knowledge and Information Sharing
• Drive for Results
• Continuous Improvement Orientation

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TENURE OF APPOINTMENT:

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

GENDER MAINSTREAMING:

Africa CDC is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES: Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$ 96,921.34 (P3 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 78,461.08 inclusive of all allowances for locally recruited staff of the African Union.

Applications must be submitted no later than 25th April 2025 11h59 p.m. EAT.-Only candidates who meet all job requirements and are selected for interviews will be contacted. -Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor's degrees, Master's degrees and any relevant certificate in line with the area of expertise. -The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply. -Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.

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