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GeezJobs (Recruitment Department)

Personal Assistant To CEO at GeezJobs (Recruitment Department)



Position Title: Personal Assistant To CEO
Employer: GeezJobs (Recruitment Department)
Employment: Full-Time | Permanent
Place of Work: 22, Addis Ababa - Ethiopia
Posted date: 9 months ago
Deadline: Submission date is over


Job Overview

On behalf of our client, we are seeking a highly organized, proactive, and resourceful Personal Assistant to support our CEO in managing their daily schedule, communications, and tasks.

Key Responsibilities

  • Calendar Management: Schedule and manage appointments, meetings, and events for the CEO, ensuring optimal time management and prioritization.
  • Travel Coordination: Organize domestic and international travel arrangements, including flights, accommodations, itineraries, and transportation.
  • Communication Liaison: Serve as a point of contact between the CEO and internal/external stakeholders, managing emails, phone calls, and other forms of communication.
  • Document Preparation & Management: Draft, proofread, and prepare reports, presentations, and correspondence as needed. Maintain organized records and files, both physical and digital.
  • Meeting Support: Prepare agendas, take minutes, and ensure that the CEO has all necessary information for meetings. Follow up on action items as required.
  • Event Planning: Assist with organizing company events, conferences, and other CEO-related engagements.
  • Personal Assistance: Handle personal tasks and errands for the CEO, maintaining discretion and confidentiality at all times.
  • Research & Special Projects: Conduct research on various topics as requested by the CEO and assist with special projects.
  • Problem-Solving: Proactively resolve issues or concerns before they escalate, ensuring smooth daily operations for the CEO.
  • Confidentiality & Discretion: Handle sensitive information and confidential matters with the utmost care and integrity.

Qualifications

  • Education: Bachelor’s degree or equivalent experience preferred.
  • Experience: Minimum of 0-2  years of experience in an executive assistant or personal assistant role.
  • Skills:
    • Strong organizational and time-management skills.
    • Excellent verbal and written communication abilities.
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools (e.g., Google Workspace, project management software).
    • Ability to manage multiple tasks and priorities in a fast-paced environment.
    • Exceptional problem-solving abilities and attention to detail.
    • High level of discretion and confidentiality.
    • Strong interpersonal skills and the ability to work effectively with all levels of staff and external partners.




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