Position Title: Personal Assistant To CEO
Employer: GeezJobs (Recruitment Department)
Employment: Full-Time | Permanent
Place of Work: 22, Addis Ababa - Ethiopia
Posted date: 10 months ago
Deadline: Submission date is over
Job Overview
On behalf of our client, we are seeking a highly organized, proactive, and resourceful Personal Assistant to support our CEO in managing their daily schedule, communications, and tasks.
Key Responsibilities
- Calendar Management: Schedule and manage appointments, meetings, and events for the CEO, ensuring optimal time management and prioritization.
- Travel Coordination: Organize domestic and international travel arrangements, including flights, accommodations, itineraries, and transportation.
- Communication Liaison: Serve as a point of contact between the CEO and internal/external stakeholders, managing emails, phone calls, and other forms of communication.
- Document Preparation & Management: Draft, proofread, and prepare reports, presentations, and correspondence as needed. Maintain organized records and files, both physical and digital.
- Meeting Support: Prepare agendas, take minutes, and ensure that the CEO has all necessary information for meetings. Follow up on action items as required.
- Event Planning: Assist with organizing company events, conferences, and other CEO-related engagements.
- Personal Assistance: Handle personal tasks and errands for the CEO, maintaining discretion and confidentiality at all times.
- Research & Special Projects: Conduct research on various topics as requested by the CEO and assist with special projects.
- Problem-Solving: Proactively resolve issues or concerns before they escalate, ensuring smooth daily operations for the CEO.
- Confidentiality & Discretion: Handle sensitive information and confidential matters with the utmost care and integrity.
Qualifications
- Education: Bachelor’s degree or equivalent experience preferred.
- Experience: Minimum of 0-2 years of experience in an executive assistant or personal assistant role.
- Skills:
- Strong organizational and time-management skills.
- Excellent verbal and written communication abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools (e.g., Google Workspace, project management software).
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Exceptional problem-solving abilities and attention to detail.
- High level of discretion and confidentiality.
- Strong interpersonal skills and the ability to work effectively with all levels of staff and external partners.
