Personal Assistant To CEO at GeezJobs (Recruitment Department)

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Personal Assistant To CEO

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Employer: GeezJobs (Recruitment Department)

Employment: Full-Time | Permanent

Place of Work: 22, Addis Ababa - Ethiopia

Posted date: 1 month ago

Deadline: Submission date is over

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Job Overview

On behalf of our client, we are seeking a highly organized, proactive, and resourceful Personal Assistant to support our CEO in managing their daily schedule, communications, and tasks.

Key Responsibilities

• Calendar Management: Schedule and manage appointments, meetings, and events for the CEO, ensuring optimal time management and prioritization.
• Travel Coordination: Organize domestic and international travel arrangements, including flights, accommodations, itineraries, and transportation.
• Communication Liaison: Serve as a point of contact between the CEO and internal/external stakeholders, managing emails, phone calls, and other forms of communication.
• Document Preparation & Management: Draft, proofread, and prepare reports, presentations, and correspondence as needed. Maintain organized records and files, both physical and digital.
• Meeting Support: Prepare agendas, take minutes, and ensure that the CEO has all necessary information for meetings. Follow up on action items as required.
• Event Planning: Assist with organizing company events, conferences, and other CEO-related engagements.
• Personal Assistance: Handle personal tasks and errands for the CEO, maintaining discretion and confidentiality at all times.
• Research & Special Projects: Conduct research on various topics as requested by the CEO and assist with special projects.
• Problem-Solving: Proactively resolve issues or concerns before they escalate, ensuring smooth daily operations for the CEO.
• Confidentiality & Discretion: Handle sensitive information and confidential matters with the utmost care and integrity.

Qualifications

• Education: Bachelor’s degree or equivalent experience preferred.
• Experience: Minimum of 0-2  years of experience in an executive assistant or personal assistant role.
• Skills:
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools (e.g., Google Workspace, project management software).
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Exceptional problem-solving abilities and attention to detail.
• High level of discretion and confidentiality.
• Strong interpersonal skills and the ability to work effectively with all levels of staff and external partners.

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