Position Title: Gambella: Admin Assistant/reception
Employer: Inkomoko
Employment: Full-Time | Permanent
Place of Work: Addis Ababa - Ethiopia
Salary: Very Attractive Salary
Posted date: 1 hour ago
Deadline: March, 30/2026 (14 days left)
Description
Inkomoko is looking for a responsible Office Assistant to support the team at the front desk and provide professional administrative support to the company. Specific responsibilities include:
Receptionist Duties
- Ensure the office is open and closed on time, maintaining normal working hours.
- Complete administrative and clerical tasks while at the front desk, including filing, photocopying, and scanning.
- Warmly greet visitors, ensuring a professional and welcoming front office/reception area, complete with necessary stationery and refreshments.
- Escort visitors and guests within the office and connect them to the required officers.
- Maintain a clean office environment and support the supervision of cleaning staff.
- Answer, screen, and forward incoming phone calls, providing accurate information in person and via phone/email.
Facilities Management
- Ensure proper functioning of office premises and utilities.
- Communicate with supervisors regarding any repair or maintenance needs.
- Monitor and manage office supplies, including procurement processes for timely orders.
- Reserve and prepare rooms for meetings, ensuring technical equipment functionality.
- Work with the Security team to ensure safety and security of all facilities.
- Coordinate logistical activities, including transportation, warehousing, and inventory management.
- Support the operations team in managing office assets and maintaining inventory updates.
- Report non-functional assets to the supervisor and Operations unit promptly.
- Control and monitor stock for all chemicals and materials used.
- Support additional offices throughout Gambella and other locations as needed.
Administration & Operations
- Assist with visitor travel needs, including arranging visas, flights, transport, and hotel bookings.
- Run office errands, including moving documents to banks and other locations discreetly.
- Assist with car bookings and manage vehicle assignments as needed.
- Support finance needs related to office administration, including vendor payments.
- Reserve and prepare rooms for meetings, ensuring timely setup.
- Draft and prepare correspondence, reports, contracts, and other documents.
- Perform other duties as assigned by the supervisor.
Requirements
Successful candidates must navigate fast-paced environments with enthusiasm and incredible attention to detail. Minimum qualifications include:
- Ability to meet deadlines and work independently with high integrity.
- Proficiency in MS Excel and Word.
- High level of customer service.
- Previous professional work experience.
- Good communication skills in English and Amharic.
- Must reside in Gambella, either as an Ethiopian or as a refugee.
Desired Characteristics
- Optimizes Work: Effective and efficient in completing work using resources wisely.
- Demonstrates Resilience: Rebounds from setbacks and uses feedback for improvement.
- Demonstrates Self-Awareness: Reflects on personal strengths and weaknesses.
- Communicates Effectively: Actively listens and delivers information clearly.
Benefits
This role is part of a high-growth, mission-driven social enterprise. By joining, you’ll access:
- Meaningful work that contributes to sustainable livelihoods and job creation.
- Competitive salary and potential performance-based bonus.
- Incredible company culture with learning and growth opportunities.
- Diverse colleagues and a commitment to equity and inclusion.
- A dynamic, entrepreneurial team environment focused on innovation and social impact.
- Health insurance for self and family.
- Staff savings and provident fund with negotiated bank rates for long-term employees.
- Generous annual leave, parental leave, and sabbatical options.
How to apply
