Admin & Finance Officer at Amref Health - Africa

Amref Health Africa was founded in 1957 and has since grown to become the largest African-based international health development organisation; currently implementing more than 180 programs, reaching more than 40 million people across 35 African countries; and a staff complement of over 2,000. Headquartered in Nairobi, Kenya, Amref Health Africa has offices in ten countries in Africa – Burkina Faso, Ethiopia, Guinea (Conakry), Kenya, Malawi, Senegal, South Sudan, Tanzania, Uganda and Zambia. An additional eleven advocacy and fundraising offices are located in Europe and North America.

Amref Health Africa is driven by its vision of ‘Lasting health change in Africa’ and its mission ‘To catalyze and drive community-led and people-centred health systems while addressing social determinants of health’. We believe that the power to transform Africa's health lies within its communities, and therefore strive to ensure that health systems are not only functional but that communities are empowered to hold these systems accountable for the delivery of quality and affordable health care.

Job Description

The Administrative & Finance assistant will be responsible for providing administrative, coordination and financial management to Amref iHSS regional project team.

Main Duties and Responsibilities

Financial management:

• Facilitate training sessions related to project implementation.
• Participate in the preparation of the TOR
• Manage financial processes, documenting transactions and preparing payment requests for the trainings.
• Handle financial document settlements.
• Maintain accurate financial records and ensure proper coding.
• Support the monitoring of budgets and expenditures.
• Ensure that financial transactions are authorized, recorded, and settled in accordance with policy.
• Participate in project budget planning.
• Ensure that project staff advance claims and surrenders are processed and settled on time while maintaining proper documentation.

Administration:

• Providing general administrative support, ensuring the proper functioning of office operations, and creating, updating, and maintaining organized files and records
• Reviewing incoming correspondence, preparing documentation for recruitment, and maintaining office filing systems
• Filing documents, photocopying, scanning, and data entry
• Facilitate training and Support the procurement of goods and services
• Arranging supporting travel and meeting-related administrative work
• Managing meeting schedules, scheduling appointments, and making travel arrangements
• Creating and maintaining recordkeeping systems
• Facilitating communication with clients
• Acting as office assistant to the regional staff
• Ordering office supplies and consumables for office equipment
• Supporting project coordinator in managing project calendars and drafting amendments to activities not managed on time

Required Qualifications

• Minimum 5 years of relevant work experience in financial management and program administration
• BSc in accounting, finance and administration, or a related degree
• Experience on the BMGF or U.S. Government funded programs will be considered an asset
• Excellent excel and Microsoft office skills is a must, especially for functions relevant to financial management and accounting
• Must be conversant with financial and accounting terminology

Skills Required:

• Communication skills
• Attention to detail
• Problem-solving
• Multitasking
• Customer service.

Additional Information

Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience.

Closing date will be on Monday, 24 February 2025.

Amref Health Africa does not require applicants to pay any money at whatever stage of the recruitment and selection process and has not retained any agent in connection with recruitment. Although Amref may use different job boards from time to time to further spread its reach for applicants, all open vacancies are published on our website under the Vacancies page and on our official social media pages. Kindly also note that official emails from Amref Health Africa will arrive from an @amref.org address.

Amref Health Africa is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. Amref Health Africa is an equal opportunity employer and has a non-smoking environment policy.