Finance Officer (PSF) at African Union Commission (AUC)

Finance Officer (PSF)

Employer: African Union Commission (AUC)

Employment: Full-Time | Contract

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Salary: US $ 85,212.07

Posted date: 4 days ago

Deadline: February, 28/2025 (25 days left)

Purpose of Job

To provide technical support in financial management, accounting, administrative and treasury services to meet legislative requirements and support AU operations.

Main Functions

• Provides support in the preparation and implementation of the programmes developed out of the Division’s strategic plan;
• Ensures effective coordination and implementation at various levels;
• Liaise with Member States, Regional Economic Communities (RECs) and other stakeholders including on relevant matters;
• Prepares and develops reports, budgets and work programmes related to the functioning of the Division;
• Provides support to develop resource mobilization strategy with stakeholder coordination;
• Manages and supervises employees under his/her supervision concerning organization and performance evaluation;
• Conducts complex analysis and generates accurate reports promptly for the Division and AU’s internal use;
• Liaise with the various Departments/Units of the Commission for coordination and alignment purposes;
• Prepares budgets for the Division per relevant frameworks. Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets as may be required;
• Actively contribute to the development of strategies, policies, programmes and plans.

Specific Responsibilities

• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained accurately
• Prepares financial management reports to track performance against budget and report the results to management
• Maintains a financial reporting calendar and ensures timely preparation of all financial reports
• Provides advice and ensures compliance with Financial Rules and Regulations and other determined Financial Policies
• Ensures accounting records are correct and reliable; including but not limited to timely bank reconciliations, maintenance of open items, timely processing of travel financial transactions, clearance of purchase requisitions and purchase order balances.
• Ensures compliance with financial internal controls, and ensures that transactions are processed and assets managed under AUC Financial Rules and Regulations
• Prepares monthly/annual accounts closure, including bank reconciliations and submission of timely and accurate reports to management
• In close coordination with the supervisor, support the preparation and review of donor financial reports, and endorse such reports before submission to donors
• Ensures monthly and yearly closing as well as any other periodic accounting-related processes are executed in a timely and accurate manner.
• Assists prepares or consolidates year-end financial statements for inclusion in the AUC Annual Financial Statements to be audited and provides advice, financial interpretations and corrective actions in response to audits and other queries to ensure adherence to the AUC Financial Rules and Regulations.
• Promotes best practices, transparency, accountability and appropriate working systems
• Plans, coordinates, and supervises the work of the Assistant Accountants;
• Performs any other financial-related duties as may be assigned by supervisors
• Maintains the accounts payable and accounts receivable systems to ensure complete and accurate records;

• Maintains appropriate financial information systems and accounting records based on the generally accepted accounting principles and international accounting standards;
• Keeps accurate financial records;
• Defines requirements and works with systems units concerning the production of relevant financial reports. Review and deal appropriately with accounts receivable. Take timely action in closing projects financially in the system;
• Coordinates, reviews and endorses responses to audit queries from internal and external audits and ensures the implementation of accounting audit recommendations;
• Supervises the preparation of financial reports, monitoring and supervising expenditures to approved budgets and work plans;
• Monitors, analyses, and approves transactions for entry into the accounting system;
• Analyzes accounts and reviews/evaluates extra-budgetary financial reports. Identifies problem transactions and irregularities in related accounts, resolving them in a timely and effective manner;
• Provides hands-on support for efficient and effective financial, budget, and fund management processes;
• Answers inquiries of related to finance issues to various stakeholders;
• Produces regular financial reports as required or requested;
• Collects and analyze financial data in such areas as forecasting, budgeting, and cost reduction analysis;

Academic Requirements and Relevant Experience

• A Bachelor’s Degree in Financial Management, Accounting, Finance or Commerce or a related field with five (5) years of relevant professional work experience in the areas of finance, accounting, financial management, and budgeting, out of which two (2) years of experience at supervisory levels.
• Professional qualification such as CPA, CA, ACCA, CIMA or equivalent is an added advantage,
• Strong knowledge of IPSAS I and any ERP/SAP is an added advantage.

Or

• A Master’s Degree in Financial Management, Accounting, Finance or Commerce or a related field with two (2) years of relevant professional work experience in the areas of finance, accounting, financial management, budgeting, and experience in team supervision.
• Additional professional qualification such as CPA, CA, ACCA, CIMA or equivalent is an added advantage ,
• Strong knowledge of IPSAS and any ERP/SAP is an added advantage.

Required Skills

• Conscientious in observing deadlines and achieving results
• Familiarity with international and regional policy processes and policy analysis in the relevant area
• Ability to communicate orally and in writing
• Proficiency in one of the AU working languages, and fluency in another AU language is an added advantage

Leadership Competencies

• Strategic Insight
• Developing Others
• Change Management
• Managing Risk

Core Competencies

• Building Relationship
• Accountable and Complies with Rules
• Communicating with Influence
• ..Learning Orientation

Functional Competencies

• Job Knowledge Sharing
• Drive for Results
• Continuous Improvement Focus

TENURE OF APPOINTMENT:

The Appointment will be made on a fixed-term contract for one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

The salary attached to the position is an annual lump sum of US $ 85,212.07 (P2 Step 5) inclusive of all allowances for internationally recruited staff, and US $ 66,751.81 inclusive of all allowances for locally recruited staff of the African Union Commission.