Position Title: Admin And Store Operations Assistant
Employer: SNV
Employment: Full-Time | Contract
Place of Work: Mekelle - Ethiopia
Posted date: 4 weeks ago
Deadline: Submission date is over
Job Summary
Admin and Store Operations Assistant is part of Regional Operations team, within a SNV Tigray region, which focuses on providing operation support services in the Tigray, to ensure the availability and quality of administration and logistics, fully support SNV operations.
She/he acts as a service provider, supporting all projects in operation support functions, ensuring a timely response to the projects and the client community.
Job Description
Administration and Facility
- Receive visitors and calls, handle their inquiries, and direct them to the appropriate persons according to their needs and the updated visitors’ list tracker.
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals, if any
- Maintain scheduling and event calendars and assist on booking meeting rooms and events in the office, including with external hotels, if any
- Support the operation team on taxi booking and payment preparation at the regional level.
Stock Management
- Ensure that all goods in the regional office are packed safely and segregated according to their nature.
- Manage regional stock data and tracking systems in accordance with SNV standard procedures.
- Always Ensure physical stock in the stores tally with book balances
- Organize the loading, unloading, and stocking of all stores when stock arrives or is to be taken out.
- Ensure all stock is in its correct positions and easily accessible.
Fixed Asset Management
- Manage fixed asset inventory and tracking systems in regional office, submit a report to the Regional Office Manager & Addis Ababa SNV office.
- Keeps track of all asset and equipment movements and updates asset and equipment registers in SharePoint and SBD
- Ensure Asset tags for every asset in the region with consultation from the SNV Addis Ababa office.
- Review and update asset description, tag numbers & categories, and related information in SBD.
- Monitor and review all receiving transactions for accuracy; and in case of any discrepancy, inform the regional office manager and suggest corrective measures.
Security of stock and Office
- Ensure that all stocks are secure, and stock levels are per their level on the appropriate bin card/stock cards and other storage documentation.
- Ensure that the stores and office are in a lockable state and quickly report on any insecurities on the stores
- Ensure proper cleaning and safeguarding of SNV Tigray regional office
File Management
- Maintain all store management folders in an orderly fashion.
- Ensure Warehouse management files archived in SBD.
- Fixed Asset transfer Certificate
- Fixed asset disposal (Donations, Sales, transfers etc.)
- GRN & Packing Lists
- Stock Cards, Bin Cards
- Stock Requisition Form
- Donation in Kind (DIK)
Cleaning
- Ensure cleaning of all stores and office should be done daily.
Qualifications
- Bachelor’s degree in Management, Business Administration, Procurement and Supply Chain Management, or a related field.
- Relevant experience with a minimum of 2 or 3 years in operations, warehouse management, fixed asset management, and/or administration activities.
Additional Skills:
- Knowledge of experience in organizational effectiveness and administrative/operations implementing best practices.
- Familiarity with office operations, filing systems, and document handling.
- Experience using Microsoft Office applications (Word, Excel, Outlook) and record-keeping tools.
- Excellent computer skills and proficiency in Excel, Word, Outlook, and Access.
- Good reporting and communication skills.
- Attention to detail.
- Ability to plan with good organizational skills, including prioritization.
- Initiative and ability to follow up on issues.
- A demonstrated commitment to high professional ethical standards.
- Commitment to SNV's mission and values, gender equality, and social justice.
Competencies:
- Initiative
- Problem analysis
- Accuracy
- Adaptability
- Flexibility
Additional Information
Contract Type: National, Full-time
Expected start date: As soon as possible
Duty Station: Mekelle
Contract Duration: for one year with the possibility of extension
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