Position Title: Admin Support Intern
Employer: Adroit Associations
Employment: Full-Time | Permanent
Place of Work: Addis Ababa - Ethiopia
Posted date: 4 months ago
Deadline: Submission date is over
Profile
We are an international development firm specializing in four pivotal domains that collectively aim to promote prosperity and resilience, specifically in underdeveloped, fragile, and conflict-affected contexts. Our expertise spans Research and Analysis, Monitoring, Evaluation, and Learning (MEL), Institutional Strengthening, and Engineering and Infrastructure Advisory.
We empower communities under pressure from conflict or its aftermath, and in underdeveloped, fragile, and conflict-affected contexts generally, to reclaim their own agency, and build prosperous economies and resilient societies.
We collaborate with governments, civil society organizations, international aid and development organizations, and corporations through a combination of robust, data-driven research and deep, place-based engagement to make international development more effective, inclusive, and sustainable.
To learn more about our company, please visit our website at https://www.adroitassociates.org and explore our portfolio, mission, and the values that drive us. We are proud of our track record, and we believe that Adroit Associates is a place where your engagement can truly thrive.
Position Purpose/Summary
The Admin Support Intern will assist the Operations team in ensuring smooth day-to-day administrative, logistical, and program coordination support. The role is designed for a motivated individual eager to gain hands-on experience in office management, client communication, and operational support within a professional development consulting environment. The intern will provide assistance in maintaining filing systems, preparing reports and minutes, supporting meetings and events, and ensuring the overall efficiency of administrative processes.
Main Duties & Responsibilities
Administrative Support
- Maintain organized filing systems (physical and digital) for program, administrative, and client records.
- Schedule meetings, prepare agendas, take minutes, and provide concise meeting summaries.
- Accompany the Country Director in meetings to take notes and record actionable follow-ups.
- Handle reception duties, including welcoming guests and clients, ensuring a professional and comfortable office environment.
- Track and manage communications with clients to support relationship management.
- Assist in preparing presentations, reports, and other documentation for internal and external use.
- Support database management for clients and partners.
- Assist with basic bookkeeping or expense tracking for small operational costs.
- Ensure compliance with office safety and housekeeping norms.
Logistics and Procurement
- Provide logistical support by arranging venues, transportation, and supplies required for office and project activities, including trainings and fieldwork.
- Assist in collecting quotations from vendors and support procurement documentation under the supervision of the Operations team.
- Maintain an updated inventory of office supplies and support timely replenishment.
- Assist in maintaining social media analytics or engagement tracking for marketing effectiveness.
- Support coordination with remote team members or consultants as required.
Program Management Support
- Assist in organizing and coordinating training workshops, consultations, and other programmatic events.
- Support updating project management tools for tracking progress, deliverables, and timelines.
- Help the Program Management team in tracking progress and following up with team members to ensure project deadlines are respected.
- Assist in collecting and consolidating feedback and inputs from partners, clients, and stakeholders.
Other Duties
- Perform any other duties assigned by supervisor aligned with daily operational and strategic objectives.
Key Selection Criteria
Education:
- Currently enrolled in or recently graduated from a bachelor’s program in Business Administration, Management, Economics, Development Studies, or a related field.
Experience:
- Prior internship or volunteer experience in administrative or office support preferred.
- Familiarity with professional communication, document management, and coordination tasks.
Key competencies for Admin Support Intern
Technical Skills:
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Basic understanding of office procedures, recordkeeping, and event logistics.
Communication Skills:
- Good written and verbal communication skills in English and Amharic; knowledge of Afaan Oromo is an asset.
- Ability to draft meeting notes, correspondence, and simple reports.
Soft Skills:
- Attention to detail and ability to multitask.
- Positive, proactive attitude and willingness to learn.
- Ability to work collaboratively in a multicultural environment.
Adroit Associates Values
In this position, you are expected to demonstrate Adroit Associates’ values:
- Passion for Positive Change: We place the lives of communities at the forefront of all our work. We believe transformation is possible and approach each project with enthusiasm and a passion for positive change.
- Commitment to Quality: We are rigorous, robust, and evidence-based in the work we undertake. We plan and control for quality and do all it takes to achieve the high standards we expect of ourselves and those we serve.
- Upholding Integrity: We abide by the highest professional and ethical principles in everything we do. We take complete ownership of and provide accountability for our work.
- Continuous Learning and Adaptability: We strive to be the best at what we do by maintaining an internal culture of critical thinking, openly sharing our successes and failures, and engaging in reflection and learning.
