Position Title: Administration & Finance Officer
Employer: Birrama
Employment: Full-Time | Permanent
Place of Work: Addis Ababa - Ethiopia
Posted date: 1 hour ago
Deadline: March, 22/2026 (4 days left)
The Administration and Finance Officer is responsible for managing all day-to-day financial, accounting, and administrative functions for Birrama’s component of the IRIF project. This role ensures strict compliance with Birrama's policies, Farm Africa policies and donor (WRI/P4G) regulations, providing timely financial reports and maintaining the organizational effectiveness required to support the technical team's successful execution of project activities.
Key Responsibilities
A. Financial Management and Accounting
- Manage the project's financial books of accounts, ensuring all transactions are accurately recorded, coded, and posted in the accounting system in compliance with international standards and Birrama policies.
- Prepare, process, and track all project-related payments, including vendor invoices, staff expense claims, and partner fund transfers.
- Conduct monthly bank and cash reconciliations and prepare trial balances and financial statements for internal review.
- Lead the preparation of timely and accurate quarterly financial reports for submission to the Project Manager and the lead implementing partner, Farm Africa, ensuring adherence to the required donor format.
- Track project expenditure against the approved budget, highlighting any variances and potential financial risks to the Project Manager.
B. Administrative and Compliance Support
- Oversee and maintain comprehensive project records, files, and documentation (both physical and digital) for audit purposes, including procurement files, HR records, and contracts.
- Manage the procurement process for project assets and services (e.g., Capsules, field transportation, workshop services) in line with transparency and competitive bidding requirements.
- Ensure all administrative and human resource activities (e.g., staff onboarding, leave tracking, timesheets) for project-hired staff are managed efficiently and correctly.
- Serve as the custodian of project assets, maintaining an up-to-date asset register and ensuring all assets are properly insured and secured.
C. Budget and Audit Support
- Assist the Project Manager in the annual/semi-annual budget planning, forecasting, and revision processes for the IRIF project.
- Coordinate and facilitate all internal and external audits of the project's financial records, ensuring all necessary documentation is readily available and that questions are addressed promptly.
- Ensure full compliance with all relevant Ethiopian tax laws, labor laws, and donor financial regulations.
Required Qualifications and Experience
A. Education and Technical Skills
- A minimum of a Bachelor's Degree in Accounting, Finance, Business Administration, or a related field. Professional certification is highly desirable.
- Proven proficiency in using computerized accounting software (e.g., Peachtree, QuickBooks) and advanced skills in Microsoft Excel for financial analysis and reporting.
- Strong knowledge of IFRS/IPSAS and experience with donor-funded project financial management and reporting.
B. Professional Experience
- Minimum of 2 years of progressive experience in finance and administration, preferably working on projects funded by international donors (NGOs, WRI/P4G, etc.).
- Demonstrated experience in managing the complete cycle of a project's finances, including budgeting, disbursement, financial reporting, and audit preparation.
- Proven experience managing procurement and administrative logistics.
C. Language and Competencies
- Fluency in English (written and spoken) is essential for donor reporting and coordination.
- Professional working proficiency in Amharic and preferably Afaan Oromo is highly required for administrative liaison within the project area.
- Excellent organizational skills, strong attention to detail, and a commitment to maintaining a high level of confidentiality and integrity.
- Ability to work independently, prioritize tasks effectively, and adhere to strict deadlines.
How to apply
Interested and qualified candidates are invited to submit their application by sending the following documents:
- Updated Curriculum Vitae (CV)
- Relevant academic and professional credentials
All applications must be sent via email to: job@irif.world
Important Notes:
- Please clearly indicate the position title “Administration and Finance Officer – IRIF Project” in the subject line of your email.
- Only shortlisted candidates will be contacted for the next stage of the recruitment process.
- Applications that do not meet the required qualifications or are incomplete may not be considered.
