Administration & Finance Officer

The Administration and Finance Officer is responsible for managing all day-to-day financial, accounting, and administrative functions for Birrama’s component of the IRIF project. This role ensures strict compliance with Birrama's policies, Farm Africa policies and donor (WRI/P4G) regulations, providing timely financial reports and maintaining the organizational effectiveness required to support the technical team's successful execution of project activities.

​Key Responsibilities

​A. Financial Management and Accounting

• ​Manage the project's financial books of accounts, ensuring all transactions are accurately recorded, coded, and posted in the accounting system in compliance with international standards and Birrama policies.
• ​Prepare, process, and track all project-related payments, including vendor invoices, staff expense claims, and partner fund transfers.
• ​Conduct monthly bank and cash reconciliations and prepare trial balances and financial statements for internal review.
• ​Lead the preparation of timely and accurate quarterly financial reports for submission to the Project Manager and the lead implementing partner, Farm Africa, ensuring adherence to the required donor format.
• ​Track project expenditure against the approved budget, highlighting any variances and potential financial risks to the Project Manager.

​B. Administrative and Compliance Support

• ​Oversee and maintain comprehensive project records, files, and documentation (both physical and digital) for audit purposes, including procurement files, HR records, and contracts.
• ​Manage the procurement process for project assets and services (e.g., Capsules, field transportation, workshop services) in line with transparency and competitive bidding requirements.
• ​Ensure all administrative and human resource activities (e.g., staff onboarding, leave tracking, timesheets) for project-hired staff are managed efficiently and correctly.
• ​Serve as the custodian of project assets, maintaining an up-to-date asset register and ensuring all assets are properly insured and secured.

​C. Budget and Audit Support

• ​Assist the Project Manager in the annual/semi-annual budget planning, forecasting, and revision processes for the IRIF project.
• ​Coordinate and facilitate all internal and external audits of the project's financial records, ensuring all necessary documentation is readily available and that questions are addressed promptly.
• ​Ensure full compliance with all relevant Ethiopian tax laws, labor laws, and donor financial regulations.

Required Qualifications and Experience

​A. Education and Technical Skills

• ​A minimum of a Bachelor's Degree in Accounting, Finance, Business Administration, or a related field. Professional certification is highly desirable.
• ​Proven proficiency in using computerized accounting software (e.g., Peachtree, QuickBooks) and advanced skills in Microsoft Excel for financial analysis and reporting.
• ​Strong knowledge of IFRS/IPSAS and experience with donor-funded project financial management and reporting.

​B. Professional Experience

• ​Minimum of 2 years of progressive experience in finance and administration, preferably working on projects funded by international donors (NGOs, WRI/P4G, etc.).
• ​Demonstrated experience in managing the complete cycle of a project's finances, including budgeting, disbursement, financial reporting, and audit preparation.
• ​Proven experience managing procurement and administrative logistics.

​C. Language and Competencies

• ​Fluency in English (written and spoken) is essential for donor reporting and coordination.
• ​Professional working proficiency in Amharic and preferably Afaan Oromo is highly required for administrative liaison within the project area.
• ​Excellent organizational skills, strong attention to detail, and a commitment to maintaining a high level of confidentiality and integrity.
• ​Ability to work independently, prioritize tasks effectively, and adhere to strict deadlines.

Skills Required:

• Accounting / Finance
• Sales / Marketing / Business / Management