Administrative Intern

Job Summary

OLY Printing & Packaging is seeking a knowledgeable and experienced Printing Specialist to join our Printing and Packaging Department. The Printing Specialist will oversee the entire printing process, from prepress preparation to the final production of high-quality printed materials. This role requires expertise in various printing techniques, meticulous attention to detail, and the ability to manage projects efficiently to meet client expectations.

Key Responsibilities

• Administrative Support: Assist management and staff with daily administrative tasks, including document preparation, filing, and internal communication.
• Office Coordination: Support office organization, help monitor office supplies, and assist with coordination with vendors and service providers.
• Document & Record Management: Help maintain organized digital and physical files, templates, and records; assist in preparing basic reports and letters.
• Scheduling & Meetings: Support meeting scheduling, calendar coordination, and preparation of meeting materials when required.
• Communication Handling: Assist in answering phone calls, welcoming visitors, and managing incoming and outgoing correspondence professionally.
• HR & Finance Support: Support employee file organization, attendance follow-up, basic data entry, and preparation of documents for HR and Finance teams.
• Travel & Logistics Assistance: Help with staff travel coordination, small office errands, deliveries, and event arrangements.
• Policy & Process Support: Learn and follow company policies and assist in implementing administrative procedures.
• Technical Skills: Basic computer skills; familiarity with Google Workspace and Microsoft Office. Willingness to learn ERPNext is required.
• Communication Skills: Basic verbal and written communication skills with a professional attitude.
• Personal Attributes: Willingness to learn, reliability, good organization skills, confidentiality, and a positive attitude.

Internship Details

• Work Environment: Office-based, collaborative setting.
• Duration: Internship is based on performance.
• Work Hours: Full-time.

Benefits of the Internship

• Practical workplace experience.
• Training in ERPNext and office systems.
• Professional skill development.
• Certificate of completion.
• Opportunity for future employment based on performance.

Required Qualifications

Education:

• Diploma or Bachelor’s degree (or currently enrolled) in Management, Business Administration, Secretarial Science, or a related field.

Experience:

• No prior work experience required; internship or office exposure is an advantage.

Skills Required:

• Sales / Marketing / Business / Management