Document Control Officer

Key Responsibilities:

• Maintain a centralized document control system (physical and/or electronic)
• Register, classify, and archive incoming and outgoing documents
• Ensure proper document numbering, version control, and formatting
• Collaborate with QA/QC and EHS Managers to automate document review cycles and electronic signatures
• Issue controlled copies of documents to relevant departments
• Track document distribution and ensure only current versions are in use
• Withdraw obsolete documents and maintain archive records
• Ensure documentation complies with company procedures and standards
• Support internal and external audits
• Maintain document control procedures in line with ISO requirements
• Maintain logs for document revisions, approvals, and distribution
• Ensure safe storage and easy retrieval of records
• Protect confidential and sensitive documents
• Ensure documentation complies with quality/company procedures and standards
• Track Corrective and Preventive Actions (CAPA) to ensure documentation is updated following a non-conformance

Required Qualifications:

• BSc/BA in any field of study
• Minimum 3 years’ experience in documentation process for Laboratory Management System or Integrated Management System/Archive
• Strong organizational and document management skills
• Attention to detail and accuracy in record keeping
• Good knowledge of ISO standards and documentation procedures
• Proficiency in MS Office and document management systems
• Ability to handle confidential information with integrity
• Good communication and coordination skills

Skills Required:

• Any / Field