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Executive Secretary (Female candidates only) at GeezJobs (Recruitment Department)
Position Title: Executive Secretary (Female candidates only)
Employer: GeezJobs (Recruitment Department)
Employment: Full-Time | Permanent
Place of Work: Piassa, Addis Ababa - Ethiopia
Salary: 15k - 20k(Net)
Posted date: 9 months ago
Deadline: Submission date is over
Job Overview:
On behalf of our client we are seeking a highly professional, proactive, and organized Executive Secretary to support our senior management team.
Key Responsibilities:
- Provide high-level administrative support to the management team, including scheduling meetings, organizing calendars, and handling correspondence.
- Manage and prioritize the daily workflow, ensuring deadlines are met and important tasks are promptly addressed.
- Prepare and edit reports, presentations, and documents for management review.
- Act as a point of contact for internal and external communication, maintaining professionalism and discretion in all interactions.
- Coordinate travel arrangements, accommodations, and other logistics for management as required.
- Handle confidential information with integrity and professionalism.
- Assist with the preparation and execution of meetings, including preparing agendas, taking meeting minutes, and following up on action items.
- Organize and maintain office files, ensuring easy access to documents and information when needed.
- Manage office supplies and liaise with vendors to maintain a well-functioning office environment.
- Provide support in various other administrative tasks as requested by managers.
Qualifications & Skills:
- Proven experience as an Executive Secretary or in a similar administrative role.
- Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
- Excellent communication skills (both written and verbal), with a professional and approachable demeanor.
- Proficiency in office software, including MS Office Suite (Word, Excel, PowerPoint) and email management tools.
- Ability to handle sensitive and confidential information with discretion.
- Proactive, energetic, and highly motivated to take initiative and work independently.
- Strong attention to detail and problem-solving abilities.
- Ability to work efficiently in a fast-paced environment and manage a heavy workload.
- Previous experience supporting senior management or executives is a plus.
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