Finance & Administration Assistant

Finance and Administration Assistant Position

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly motivated Finance and Administration Assistant for our operations in our Mai-Tsebri Field Office.

Overall Purpose of the Role

Responsible for handling payments, administration tasks, and fleet management for the Mai-Tsebri base office. S/he will provide financial support to DRC and stakeholders, ensuring compliance with DRC’s Operational Handbook.

Your Main Duties and Responsibilities Will Be:

Finance and Accounting

• Manage petty cash and clear cash advances upon request.
• Prepare monthly cash counts.
• Maintain proper filing of all financial documentation (vouchers, contracts, tender documents, etc.).
• Cash box counting according to the financial handbook.
• Assist in the preparation of payment requests and payments, ensuring compliance with DRC’s Operational Handbook.
• Support in maintaining accurate and compliant financial records, both soft and hard copies, ensuring records are properly filed and labeled, and checking the completeness of financial documents.
• Process withholding & income taxes and pension funds to the relevant authorities.
• Prepare receipt, payment, and other vouchers as required upon approval.
• Keep office cash to its limit and make timely replenishment.
• Ensure financial transactions are recorded in the system as per DRC finance procedures.
• Assist the finance officer in carrying out financial tasks at the base office level.

Administration

• Ensure that all office systems and equipment (power, water, telephone, photocopier, fax, etc.) are in good working order.
• Follow up on payment of office and guest house bills.
• Responsible for office supplies.
• Responsible for necessary repairs & maintenance of the office and equipment promptly in coordination with the Supply Chain staff in Shire.
• Ensure the vehicle movements are per DRC fleet management policies and procedures.
• Ensure that DRC staff have identification cards (ID) within the period of validity under the employment contract.
• Oversee administration tasks and office management.
• Responsible for managing the rental vehicle driver and refueling of the rental vehicle on time.
• Perform other tasks assigned by the supervisor.
• Responsible for recording, keeping, and releasing materials in a warehouse.
• Working closely with the North area office finance, supply chain, and HR colleagues.
• Supervise the Mai-Tsebri office cleaner in day-to-day routine cleaning activities.

Experience and Technical Competencies:

• Minimum 1 year of relevant work experience, preferably within an NGO.
• Experience with carrying out admin tasks.
• Good communication skills.
• Advanced proficiency in Excel.
• Basic proficiency in PowerPoint and Word.
• Well-developed organizational and planning skills to meet deadlines.

Education: (Include Certificates, Licenses, etc.)

Diploma or BA in accounting or a relevant field from a recognized institution.

Language: (Indicate Fluency Level)

English, Tigrigna, & Amharic - Fluency in spoken and in writing.

Core Competencies:

In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment.

We Offer

• Contract length: 6 Months
• Contract Type: National Contract
• Band: I2 – Non-Management
• Designation of Duty Station: Mai-Tsebri, North Ethiopia Field Office.
• Start date: 1st February 2026
• Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National employees.
• Offers will be extended only once funding has been confirmed.

Skills Required:

• Accounting / Finance