Finance & Administration Manger

Job Summary

Plans, organizes and coordinates the overall financial functions of VEA; ensures implementation of VEA financial policies, systems, and procedures and updates those as required; re-formulates, adapts and ensures application of financial procedures to meet internal and external requirements; ensures that VEA financial management is aligned with its mission and values; provides support and guidance to Finance department staff at all stages of their respective duties; coaches and conducts performance appraisal of staff members under his/her supervision.

Vision for Ethiopia Association, VEA is a legally registered local civil society organization by focusing on child and community development interventions in Ethiopia. VEA is looking for qualified and competent candidates for the Finance and Administration Manger position.

Reporting to: Executive Director ED

Duty Station: Addis Ababa, Head Office with occasional field travel

Duties and Responsibilities

• Plans, organizes, directs and coordinates the overall financial functions.
• Ensures that guidelines for accounting and financial management are developed, updated and maintained;
• Provides information and advices on financial management, financial controls and procedures to ED.
• Facilitates capacity building of finance staff at both the head office and project level;
• Follows up proper organizational capacity is in place to accommodate possible growth of transactions generated to fulfill organizational needs and updates chart of accounts to monitor expenditures against budget on periodic basis;
• Ensures that capacity support to projects in the area of financial management is rendered on a regular basis;
• Ensures timely preparation and submission of VEA budget to concerned donors;
• Ensures that proper accounting system is in place to support the preparation of financial reports, and secures that accounts are regularly audited as needed;
• Ensures that the organizations fixed assets are properly registered, given proper identification, satisfactorily maintained and accounted;
• Ensures that annual fixed assets inventory is carried out on timely;
• In collaboration of with the Program Manager, ensures that project budgets and other program funds are administered properly;
• Ensures that financial reports are prepared on time and submitted to the concerned bodies accordingly;
• Coaches and conducts performance appraisal of staff members under his/her supervision;

Qualifications

• Bachelor degree in Accounting, Finance or other relevant field of study.
• Minimum Seven years relevant experience and 2 years in senior level.
• Experience in Managing / coordinating the finance Department of an NGO is preferable.
• Peachtree and basic computer skills, and other updated financial trainings and procedures. Knowledge in IPSAS is preferable.
• Experience on working with major donors, USAID, UN, EU and others.

Skills Required:

• Accounting / Finance