Food Assistance Information And Reporting Officer

Job Purpose

The position-holder is responsible for leading the information and reporting activities at the field level and ensuring accurate commodity reports are produced in alignment with the actual commodity transactions in the field, and assisting field-based staff in utilizing the Last Mile Mobile Solutions-Item Tracking System (LMMS-ITS). This responsibility includes assessing training gaps and providing technical assistance for commodity staff in recording commodity transactions and reporting periodic reports. Additionally, the position holder serves as a focal person for information and reporting activities in the field, involves providing technical support related to the food assistance systems, and leads data management on the Partner Connect system.

Major Responsibility

• Lead the monthly commodity report consolidation into Last Mile Mobile Solutions-Item tracking System (LMMS-ITS) and Partner Connect system to properly capture the commodity transactions every month.
• Support on technical issues related to food assistance reporting and information management systems.
• Verify physical inventory of warehouses to ensure that book balances match with the actual stock in the warehouses and provide an explanation for any variances.
• Ensure that all commodity losses and claims procedures comply with the World Vision partnership and donor requirements
• Lead capacity development through provision of training on forms and systems for field-staff to ensure adherence to WV’s standards in food delivery management and reporting to have adequate Information Management systems coverage.
• Monitor warehouse and distribution documents regularly and check the reconciliation of LMMS-ITS and Partner Connect reports with the physical documents.
• Serves as a focal person for information and reporting activities in the field and escalates or immediately reports any incidents related to commodity accounting and reporting.
• Ensure the required periodic food assistance reports are accurate, complete, and submitted on time to the Information and Reporting and MEAL team.

Required Education, training, license, registration, and certification

• BA/BSc Degree in IT Management, Accounting, Computer Science, Development studies, and any other related fields,

Required Professional Experience

• Minimum of 3-5 years of experience in food aid, food aid information management, and reporting positions, preferably in an NGO setting.

Preferred Knowledge and Qualifications

• Experience in food assistance programming and good knowledge of systems and databases.
• Prior experience with WV LMMS-ITS and/or WFP Partner Connect system, and LESS is an added advantage.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively with cross-functional teams.
• Strong knowledge and working understanding of Emergency Food resource management;
• Demonstrated capacity to lead the team with a similar scope
• INGO experience
• Ability to work in high-tension and high-security risk situations

World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries, and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them.

Disclaimer: World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront. If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.

Applicant Types Accepted:

Local Applicants Only 

Location of Work: Jigjiga and Dolo Ado,

Skills Required:

• Accounting / Finance
• Computer / Software / It / Data
• Food / Technology / Science / Engineering
• Social / Science / Project / Management / Development