GRANT FINANCE MANAGER

Job Description

The Ministry of Health (MoH), Ethiopia invites qualified and competent applicants for the position of Grant Finance Manager under the Finance Executive Office.

This role is responsible for strengthening financial management systems, ensuring proper utilization of grant resources, improving fund absorption, and maintaining compliance with government and donor requirements.

Qualification

• BA, Master’s Degree, or PhD in Accounting and Finance

Experience

• For BA degree: Minimum 14 years of relevant experience
• For Master’s degree: Minimum 12 years of relevant experience
• For PhD: Minimum 10 years of relevant experience
• At least 6 years of direct experience in grant finance management at federal or health bureau level is mandatory
• Experience in donor-funded health sector projects is highly preferred

Job Summary

Ensures effective financial management of grants within the Ministry of Health by strengthening internal controls, ensuring compliance with financial regulations, supporting regions in grant management, and delivering accurate and timely financial reporting to management and donors.

Key Responsibilities

Budget Control & Monitoring

• Participate in annual budget and work plan preparation at federal and regional levels
• Support preparation of spending forecasts and corrective actions for variances
• Ensure expenditures remain within approved budgets
• Support grant budgeting and grant close-out processes

Financial Management

• Maintain accurate and up-to-date accounting records and bank accounts
• Monitor ledgers by region, funding source, and activity
• Reconcile accounts and ensure timely clearance of advances
• Prepare financial reports for management and donors
• Ensure compliance with financial reporting standards and guidelines
• Support audit processes and implement audit recommendations
• Process payments, receipts, journal vouchers, and financial transactions
• Manage cash transfers and ensure proper documentation

Cash Management

• Monitor cash flow and ensure availability of funds in bank accounts
• Prepare bank reconciliation statements regularly
• Set minimum cash thresholds and trigger fund transfers as needed
• Maintain cash flow projections and forecasting

Grant Management

• Maintain separate financial records for each grant
• Ensure compliance with donor financial and reporting requirements
• Coordinate with donors, auditors, and stakeholders
• Support grant closure processes and documentation

Expected Outcomes

• Accurate and up-to-date financial records
• Reconciled books of accounts across implementing regions
• Timely and accurate financial reporting
• Full compliance with donor and government regulations
• Improved financial data management and reporting quality
• Strengthened communication and coordination within finance teams

Required Skills

• Strong financial analysis, budgeting, and forecasting skills
• Advanced knowledge of financial management and reporting systems
• Strong analytical, problem-solving, and decision-making abilities
• Ability to work under pressure and meet strict deadlines
• Excellent English communication (written and verbal)
• Proficiency in IFMIS and accounting software (Peachtree or similar) is mandatory
• Strong MS Office skills (Excel, Word, PowerPoint)
• Knowledge of World Bank and Global Fund reporting is an advantage
• High level of integrity, accountability, and attention to detail

Skills Required:

• Accounting / Finance