Grant Management Officer

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Grant Reporting officer (Rolling Basis) for our Addis Ababa Office.

About the job:

The grants management officer plays a vital role in making sure all DRC Ethiopia’s grants run smoothly and successfully by providing continuous support on new proposal development, contract amendments, reporting and donor compliance, documentation and communication.

Your main duties and responsibilities will be:

Program development

• Identify potential funding opportunities that align with the country strategy plan and conduct donor mapping to evaluate funding landscapes.
• Support the development and writing of new proposals by conducting a desk review of the donor's strategic direction, analyzing relevant reports, and documenting lessons learned from similar projects.
• Collaborate closely with program teams to gather necessary information for project modifications and document changes effectively.

Grants Management:

• Ensure compliance with donor implementation and reporting guidelines for all DRC projects.
• Ensure timely and quality reports that meet donor and internal requirements with support from program and finance staff.
• Identify and implement improvements to the reporting process to enhance efficiency and accuracy.
• Work closely with the program staff, to ensure that all visibility and communications activities are compliant with donor requirements.

Documentation

• Keep DRC’s grant management system (Dynamics) and internal DRC documentation up to date with relevant project information and ensure all essential project documents and reports are uploaded properly and timely.
• Ensure availability of hardcopy documentation for all projects.

External relations

• Draft Memorandum/ Letter of Understanding (MOU/ LoU) documents for all donor-funded projects
• Communicate with UNHCR, RRS and other key stakeholders regarding new projects and ensure timely signature of MOUs/ LoUs
• Coordinate the provision of notes/briefings to external bodies requesting information on DRC project activities.

Collaboration

• Work closely with program, finance and field teams to gather timely input for proposal development, reporting and other grants management tasks.
• Work with Program Development and Grant Manager in organizing project kick-off, and close-out meetings and ensure complete documentation.
• Contribute to regular project implementation monitoring and budget follow-up/ review meetings and ensure adequate follow-up on agreed action points.

Others

• Other relevant duties as directed by the line manager.

Experience and technical competencies:

• At least four (4) years of INGO experience, of which at least two (2) years’ experience directly on grants management
• Strong analytical, and writing skills.
• Demonstrated ability with project grants management, including project design, budget preparation, expenditure tracking, monitoring and evaluation, and reporting.
• Demonstrated experiences in fundraising.
• Proven commitment to accountable practices and knowledgeable of quality assurance systems
• Good communicator and proven diplomacy with all types of stakeholders
• Experience of managing budgets and multiple donor contracts, particularly with ECHO, DANIDA, UNHCR, BRPM, and UNICEF.
• Fluent and articulate in spoken and written English.
• Ability to work independently, but also coordinate effectively as part of a team.
• Strong computer skills (MS Word, Excel, Outlook and Power Point).
• Ability and willingness to work and live in diverse, challenging and potentially unstable environments.

EDUCATION: (include certificates, licenses, etc.)

• Bachelor degree in a relevant field

LANGUAGE: (indicate fluency level)

• English (proficient in both writing and speaking)
• Knowledge of other local languages an asset

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: Six Months

Contract Type: National Contract

Band: H1 – Non-Management

Designation of Duty Station: Addis Ababa, Ethiopia

Start date: 01 August, 2025

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National employees