HR And Admin Officer

POSITION OVERVIEW  

Under the supervision of the HR Manager, the HR & Admin Officer will provide operational support in several areas including recruitment, employee relations, benefits administration, and general documentation. They will serve as backup point of contact for employees with questions related to their personal employee information. Additionally, the HR & Admin Officer processes various forms related to documenting human resources activities such as new-hire, change-of-status, medical and other benefits, leave tracking, performance evaluations, benefits, terminations, etc.

KEY RESPONSIBILITIES AND DELIVERABLES

• Assists HR Manager for planning and ensuring systematic induction for all new employees of the designations.
• Track Probation reviews with timelines and ensure outcomes are communicated formally through letters.
• Communicate with field offices for the process of annual/midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats.
• Assists HR Manager to ensure that contract renewals are done in a timely manner.
• Liaise with candidates and management at different stages of the recruitment process.
• Initiate and follow up on reference checks and ensure that other background checks are performed.
• Communicate and ensure compliance and consistency with office practices and policies and compliance with all employment-related laws.
• Maintain and prepare all personal files, ensuring that all information about each staff is up-to-date accurate and filed.
• Assists in establishing a Human Resources platform for FHI 360 CR Project offices.
• Assists in processes forms and system updates related to new employees, change-of-status, performance evaluations, benefits changes, separations etc.
• Able to run standard reports and create ad-hoc reports for special projects.
• Conducts new employee orientation and may assist with the separation process.
• With support from the HR Manager, assists with training and development programs as needed.
• Assists with Benefits, Payroll and Accounts Payable to ensure HR-related procedures and processes are handled and resolved promptly.
• Collect documents from employees as per standard checklist
• Maintain the personal files of the positions mentioned above at district level and update them regularly.
• Provide timely and adequate assistance for HR Manager.
• Edit, update or change the employee records and their relevant paperwork.
• Check regular calendar activities and update or change them when necessary.
• Maintain and organize new employee orientation, training, and documentation.
• Responds to staff request for administrative support as needed.
• Facilitate meetings and meeting arrangements.
• Assignments vary based on department and/or functional area.

DESIRED QUALIFICATIONS

• Bachelor’s degree or equivalent in Business Administration, Social Sciences, or related discipline, with 3 – 5 years of relevant experience.
• Demonstrated success in multicultural environments is required.
• Experience in an international development organization is an advantage.
• Fluent in local language and excellent in English.

Skills Required:

• Sales / Marketing / Business / Management
• Social / Science / Project / Management / Development