Human Resources Associate

About The HALO Trust

The HALO Trust is the world’s largest humanitarian mine action organization with over 10,000 employees working across 30 countries and territories.

The mission of the HALO Trust is: “To lead the effort to save lives and restore livelihoods for those affected by conflict”. HALO clears landmines, disposes of explosive ordnance including IEDs, and is involved in weapon control.

HALO registered in Ethiopia in April 2021 and is actively expanding mine action operations in Afar Region.

Role Summary

The Human Resources Associate is responsible for overseeing staff contracts, attendance, and HR-related issues efficiently. Working closely with the Programme Coordinator and Senior Managers, you will support multiple recruitment processes, maintain accurate personnel records, ensure compliance with Ethiopian labour law, support staff welfare, and embed HALO’s HR policies consistently across the programme.

This position requires high integrity, attention to detail, and the ability to work independently while supporting HR processes and administrative systems in alignment with HALO’s standards.

Key Duties & Responsibilities

• HR Administration and Record Management
  • Maintain accurate and confidential personnel files, including contracts, leave, sick notes, appraisals, and disciplinary documentation.
  • Update HR trackers for leave, unpaid leave, marriage and compassionate leave, and overtime, ensuring approvals per HALO policy.
  • Ensure all HR documentation complies with HALO’s filing systems and is audit-ready.
  • Support the Programme Coordinator with updating staff lists, contact details, and organizational charts.
• Field and Welfare Support
  • Conduct welfare visits to field locations to meet staff, assess conditions, and report HR or safeguarding concerns.
  • Provide HR support to operational supervisors, helping staff understand policies on leave, attendance, and overtime.
  • Follow up on sick leave documentation and ensure proper recording.
  • Assist in HR investigations, including fact-finding and report writing under Senior Management direction.
• Appraisals and Performance Management
  • Coordinate annual appraisals and follow up with supervisors to ensure timely submission.
• Recruitment and Onboarding
  • Assist in recruitment processes, including posting adverts, scheduling interviews, and supporting onboarding.
  • Prepare HR documents for new staff, including contracts, induction materials, and personnel files.
  • Support reference checks and collect required documentation for new hires.
  • Maintain appraisal tracker and support identification of training and development needs.
• Training and Capacity Building
  • Deliver HR and safeguarding inductions and refresher sessions as needed.
  • Organize training on policies, disciplinary procedures, code of conduct, and staff welfare.
  • Maintain training attendance records and log all HR and safeguarding sessions.
  • Provide guidance on Ethiopia Labour Law, HALO Labour Agreement, and HALO Handbook.
• Administrative Support
  • Support office administrative tasks, including visa, work permit, and travel documentation.
  • Liaise with Logistics, Procurement, and Finance teams for alignment of HR activities with operations.
  • Ensure HR supplies are stocked and available.
  • Prepare HR correspondence and notices as directed by management.
• Compliance and Policy Implementation
  • Implement HR procedures per HALO’s policies, Labour Law, and internal SOPs.
  • Monitor attendance and punctuality in coordination with supervisors.
  • Communicate key HR policies consistently to staff.
  • Escalate breaches of policy or behaviour to Programme Coordinator promptly.
• Health, Safety, and Safeguarding
  • Promote a safe, inclusive, and respectful workplace.
  • Act as first point of contact for minor safeguarding concerns and report to Senior Management.
  • Support follow-up on safeguarding or grievance cases confidentially.
  • Promote HALO’s zero-tolerance policy on harassment, discrimination, and abuse.
• Supervision of Support Staff
  • Supervise cleaners and drivers, ensuring duty performance and attendance.
  • Conduct weekly supervision meetings to improve performance.
• Additional Duties
  • Perform other HR-related responsibilities as required by senior management to ensure smooth operations in Ethiopia.

About You

• Minimum Bachelor’s degree in Human Resources or Business Administration.
• Minimum of four years HR or administrative experience, preferably in an NGO or international organization.
• Strong understanding of HR processes including recruitment, record management, and leave tracking.
• Excellent organizational and time management skills.
• Fluent in Amharic and good written and spoken English.
• High attention to detail, accuracy, and confidentiality.
• Ability to work independently and travel to field locations.
• Knowledge of Ethiopia Labour Law or willingness to be trained.
• Experience conducting or supporting HR investigations.
• Prior experience delivering basic training sessions or inductions.
• Good knowledge of safeguarding principles and implementation.

Requirement Skills

• Analytical skills
• Decision-making skills
• Communication
• Attention to detail
• Problem solving