Exciting Import Operations Officer Role

Responsibilities

• Plan, organize and implement import strategy and activities;
• Monitor the issuing of all import documents and daily running processes;
• Maintain high level of accuracy concerning banking operation and customs procedures;
• Liaise with suppliers and concerning government offices;
• Keep accurate records regarding shipping schedules, LC, declaration, bill of loading, commercial invoices and the likes;
• Should have full knowledge of Import/Export procedures;
• The candidate must have full knowledge of Ethiopian Customs rules and procedures;
• Monitoring the import process from Loading country to destination, including all documentation and dealing with forwarder;
• Responsible to monitor and maintain relationship with all ocean, air, and consolidator /booking agents to ensure accountability and proactive handling of the supply chain;
• Responsible and accountable for advanced planning of logistics provider capacity and volume forecasting to protect on–time shipping.
• Control all products/materials importing record update on voucher book, cross check draft documents from supplier before shipment;
• Ensure timely processing of shipments, customs clearance and storing/Delivering of documents;
• Prepare and audit import documentation for vessel shipments and settlements;
• Prepare and process requisitions and purchase orders for supplies;
• Maintain records of goods ordered and received in purchasing system;
• Follow-up purchasing order status, delivery schedule and shipping document;
• Prepare all import, customs, banking, shipping, and other relevant documents;
• Communicate with shipping agent & forwarding agent for clearance;
• Resolve vendor or contractor grievances, and claims against suppliers;
• Liaise with different customers, government departments, agents, forwarders, and other stakeholders effectively,
• Provide timely reports to the line manager;
• Performs other duties as assigned.

Reports to: The Operations Manager

Requirements:

• Ability to use single window system application;
• Energetic and able to maintain a very high level of attention to details;
• Creative to generate new ideas;
• Excellent planning and organizing skills;
• Excellent verbal and written communication skills, especially in email and telephone conversations;
• Knowledge of shipping regulations and policies;
• Excellent organizational skills;
• Ability to work under pressure and meet competing deadlines.

Qualifications:

• First Degree in Supply/Procurement/Economics /Accounting/Business Management or related fields.
• Minimum of 4 years of experience as an Import Operations Officer

Skills Required:

• Accounting / Finance
• Economics / Statistics
• Logistics / Supply / Chain
• Procurement / Purchasing
• Sales / Marketing / Business / Management