KB Import And Export

Job Description

The Office Assistant supports the Chief Executive Office and ensures smooth administrative and clerical operations across the organization. The role is responsible for managing correspondence, maintaining records, coordinating schedules, and ensuring effective communication between departments while upholding confidentiality and organizational efficiency.

Key Responsibilities

The position focuses on executive office support, administrative coordination, and records management.

• Supervise clerical activities within the Chief Executive Office and support other departments as required
• Receive, register, and manage incoming and outgoing correspondence
• Submit letters and documents to relevant officers and ensure timely responses
• Maintain accurate, organized, and confidential organizational records
• Organize and manage human resource and administrative files properly
• Schedule and coordinate office visitors and manage appointment arrangements
• Compile reports and submit them to the Chief Executive Officer
• Follow up on pending letters and ensure proper communication with responsible officers
• Coordinate travel and visit schedules, ensuring all requirements are fulfilled
• Ensure proper filing, documentation, and office information management systems
• Perform any other duties assigned by the immediate supervisor

Education & Experience

• Minimum BA degree in Social Sciences or related fields
• Minimum of 2 years’ experience in office assistance, administration, or clerical work

Skills Required:

• Social / Science / Project / Management / Development