Procurement Officer

Job Summary

The Procurement Officer is responsible for coordinating procurement activities, supporting purchasing operations, managing supplier relationships, and ensuring the timely acquisition of goods and services. The role ensures that procurement processes comply with company policies while maintaining cost efficiency, quality standards, and timely delivery.

Key Responsibilities

• Coordinate procurement requests from various departments and ensure completeness of documentation.
• Follow up on the end-to-end procurement process, from requisition to delivery.
• Support daily procurement operations and ensure timely purchasing of goods and services.
• Source qualified suppliers and obtain competitive quotations.
• Evaluate supplier quotations based on quality, price, delivery time, and company requirements.
• Coordinate purchase orders and monitor supplier delivery schedules.
• Maintain strong relationships with suppliers and resolve procurement-related issues.
• Monitor supplier performance and recommend improvements when necessary.
• Maintain accurate procurement records, contracts, and supplier databases.
• Prepare procurement reports and provide updates on purchasing activities.
• Ensure compliance with company procurement policies and applicable regulations.
• Support inventory planning by coordinating with warehouse and user departments.
• Perform other procurement-related duties assigned by the supervisor.

Educational Qualification

• Bachelor’s Degree in Procurement & Supply Management, Purchasing & Supplies Management, Logistics & Supply Chain Management, Business Administration, Management, Economics, Accounting, or other related fields.
• Professional procurement certification is an added advantage.

Experience Requirements

• Minimum of 3–5 years of relevant experience in procurement, purchasing, supply chain management, or contract administration.
• Experience working in a corporate office, manufacturing, construction, trading, or group company environment is highly preferred.
• Experience in procurement coordination and procurement reporting is an added advantage.

Skills and Competencies

• Strong knowledge of procurement principles and purchasing procedures.
• Good negotiation and supplier relationship management skills.
• Knowledge of contract administration and vendor evaluation.
• Excellent organizational and time management skills.
• Strong analytical and problem-solving abilities.
• Proficiency in Microsoft Office applications, especially Excel.
• Experience with ERP systems or procurement software is an advantage.
• Excellent communication and interpersonal skills.
• High level of integrity, accountability, and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.

Skills Required:

• Accounting / Finance
• Economics / Statistics
• Logistics / Supply / Chain
• Procurement / Purchasing
• Sales / Marketing / Business / Management