Hiring Now: Programme Management Intern

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Background Information - Job-specific

UNOPS Horn of Africa Multi-Country Office (HAMCO) exciting Internship opportunity. UNOPS-HAMCO is recruiting for this position: Programme Management Intern, based in Addis Ababa, Ethiopia. Qualified women and candidates from groups that are underrepresented in the UNOPS workforce are encouraged to apply. The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian, and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement, and infrastructure services to a wide range of governments, donors, and United Nations organizations. With over 6,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical, and management knowledge they need, where they need it. By implementing around 1,000 projects for our partners at any given time, UNOPS makes significant contributions to results on the ground, often in the most challenging environments.

Established in 2009, UNOPS Horn of Africa Multi-Country Office has been providing services to various partners, including the government of Ethiopia, UN agencies such as WHO, UNHCR and WFP, and other international organizations. Since 2014, the UNOPS Horn of Africa Multi-Country office has managed and coordinated the UNOPS activities in Ethiopia, as well as Sudan, South Sudan and Djibouti. The UNOPS Horn of Africa Multi-Country office offers a broad range of services such as infrastructure, procurement, project management, and financial and human resources management.

Position Background

UNOPS strategy for UNOPS Horn of Africa Multi-Country Office is aimed at providing support to the Government and people of Ethiopia, Sudan, South Sudan and Djibouti through the delivery of projects and services in line with the governments’ own priorities and also under the UN Delivery as One initiative. The UNOPS Horn of Africa Multi-Country Office (HAMCO) has been established as an organizational mechanism to deliver a range of projects for which UNOPS has been appointed as the implementation agency. At present, UNOPS HAMCO office is implementing and negotiating a number of projects in a range of sectors including infrastructure development, Procurement Support to Government Ministries and other UN agencies and HR support to UN agencies. The functional objective of UNOPS HAMCO is to deliver projects in an efficient and effective manner, to achieve the development outcomes sought by the Government of Ethiopia and the donor community, where capacity building is always considered and encouraged.

Functional Responsibilities

The main functions of the Programme Management (PM) Intern include:

• Providing support to the Transactional Unit with the extraction and collection of data from different sources;
• Assist in the analysis and structuring of data, and compiling periodic updates to different users;
• Support in conducting periodic project health checks;
• Provide support to Transactional Unit in setting up regular and ad-hoc meetings; prepare minutes and summaries of actions to be taken, and track progress on planned issues and follow-up with focal points;
• Assist with the compilation and distribution of progress reports, lessons learned and best practice; and periodic newsletters;
• Support in developing program management dashboard, updating and administering of the dashboard;
• Support in documentation management processes through review of projects’ documentations;
• Support in the harmonization of Programme Management templates and roll out of tools;
• Assist in rolling out of the capacity building and training plan on program management;
• Support in the design and roll-out of necessary systems and processes to strengthen programme management;
• Participate in Transactional Unit-led meetings and initiatives with the aim of building experience around Project Management;
• Perform other tasks as assigned by the supervisor;

Education/Experience/Language requirements

A. Education

• A first-level Degree (Bachelor’s Degree) is required, preferably in Project Management, Business Administration, Procurement, Logistics/Supply Chain management, Health, Social Studies, Development Studies, or other relevant discipline
• The applicant should have graduated from such studies within three (3) years prior to the start date of the intern assignment.

B. Work Experience

• While no prior work experience is required.

C. Skills

• Advanced knowledge of computers and office software packages, especially Google Suite, is an asset;

D. Language Requirements

• Fluency in written, spoken and oral English is required.

Competencies

• Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
• Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
• Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
• Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
• Open to change and flexible in a fast-paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
• Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Internship

Contract level: N/A

Contract Duration: 6 months

This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions. For more details about UNOPS internships please follow this link:https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.Recruitment/internship in UNOPS is contingent on the results of such checks.

Skills Required:

• Health / Medical
• Logistics / Supply / Chain
• Sales / Marketing / Business / Management
• Social / Science / Project / Management / Development