Project Cashier

POSITION SUMMARY

Under the supervision of the Project cashier is under the guidance and control of project coordinator. The Project Cashier is responsible for receiving payments made to SOS CVE, depositing cash and cheques received to bank account, effecting cash and cheque payments as per the directives thereon.

Furthermore, the project cashier carries out the activities of journalizing and posting of income and expenditures, debit and credit of various accounts timely and appropriately. He/she assists in the closing of accounts and preparation of financial reports.

The incumbent is required to carry out his/her duties following the SOS CV Safeguarding policies and regulations, the Code of Conduct, the values-based competency frame “Living our Values” and any further international and local regulation that influences safeguarding at SOS CV.’

PRIORITY TASK AND RESPONSIBILITY

Prepare and Receive payments

• Checks, counts and receives payments made to SOS-CVE and provides an official receipt thereon.
• Deposits daily money received by cash and cheque to bank account.
• Review & prepares payment requests for accuracy, completeness, compliance, level of authorization and clarity on the invoices
• Advances cash for authorized expenditures of the organization, ensuring completeness and correctness of supporting documents
• Follow-up and control payable and receivable accounts.

PETTY CASH MANAGEMENT

• Maintains petty cash fund and replenishes fund with program accountant or finance & admin officer against proper payment vouchers.
• Process petty cash disbursements for project-related expenses, ensuring proper documentation and approvals.
• Regularly update the petty cash ledger and reconcile balances against physical cash.
• Prepare and submit petty cash replenishment requests, including a detailed breakdown of transactions.
• Conduct periodic cash counts to verify fund balances and ensure accuracy.

PROCESS PAYEMENT

• Follows-up timely payment of withholding tax , Pension and income tax to relevant government
• Effects payment of bills such as telephone, electricity, water, etc. upon approval of the same.
• Notifies immediately the project Coordinator, project finance and admin officer & location Finance department manager of any overage or shortage incurred.

DOCUEMTNATION

• Keeps properly cash and cheque pad, printed receipts and transaction documents in safe custody.
• Keeps record of amounts received and paid, reconciles cash at hand with recorded balance.
• Takes part in inventory control of assets and stock items
• Assists the Project finance and admin officer in the Implementation of the internal control system and financial procedures and manual of the organization.
• Provide technical support to the project team or program location units in SOS Children’s Village Program Location in financial management related issues.
• Compiles and submits daily receipts and payments to the project fiancé & admin officer with the necessary supporting documents.

ADDITIONAL RESPONSIBILITY S

• Other responsibilities & duties as required by line Manager

Safeguarding

• Ensure all financial exchanges are based on the Financial Manual and proper measures are in place for the proper usage of funds.
• Responsible for showing behaviour and all relationships are based on the Safeguarding Policy and in line with the Code of Conduct and that they adhere to it in every situation.
• Responsible for reporting any safeguarding suspicion, concern, allegation, or incident immediately, following safeguarding reporting procedures.
• Responsible for ensuring behaviours and all relationships are based on safeguarding and in line with the Code of Conduct and adhering to it in every situation.
• Conduct themselves per the Code of Conduct, Safeguarding and Local/Country Policies and Procedures;
• Be vigilant about any possible form of abuse/harm, neglect, harassment, or exploitation against, children, youth and adults in personal and professional lives;
• Report any incident management team or concern within 24 hours to the Incident Management Team, focal person or concerned party through the defined channels for reporting the allegation

JOB PROFILE

MUST CRITERIA

• Education: Degree/Diploma in accounting or equivalent qualification in Accounting , Finance or similar disciplinaries
• Experience: At least 4 years and above direct experience in cashier positions for Diploma and 2 years for BA Degrees
• Experience working in an international organization in project, NGO settings
• Experience in managing petty cash, processing payment and maintaining accurate financial records.
• Experience in financial reconciliation and cash balance transactions.
• Proficient in accounting software, D-365 and other MS office applications.
• Experience working on cash disbursement humanitarian projects

DESIRED CRITERIA

• Education; Bachlors Degree in Finance and accounting or related filed
• Experience: Minium of 4 years of experience working with international organization with similar projects.
• Understanding of donor compliance requirement and local financial regulation.
• Familiarity with local financial regulation and compliance standards for NGO projects.
• Ability to prepare detailed financial report, and reconciliation statements on project implementation activities
• Experience in financial forecasting and cost management on project implementation.
• Multilingual skills, particularly in Oromifa

TECHNICAL COMPETENCIES – KNOWLEDGE, SKILLS, ABILITIES

• Understanding the organization and commitment to its vision and mission: able to clearly communicate SOS Children’s Villages Who We Are (Vision, Mission & Values), “Living our Values” policies and strategies in all areas.
• Petty Cash Management: Ability to maintain and reconcile petty cash funds, ensuring accuracy and compliance with organizational policies.
• Cash Handling: Proficient in handling cash transactions, ensuring timely and accurate disbursements while maintaining appropriate records.
• Cash Reconciliation: Ability to conduct regular reconciliations of cash balances, ensuring discrepancies are identified and resolved promptly.
• Organization and Planning: Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple assignments simultaneously.
• Communication Skill: - Excellent written and verbal communication skills.
• Prioritization: Ability to manage multiple cash-related tasks efficiently and meet deadlines in a fast-paced environment.
• Task Organization: Strong organizational skills in managing financial records, cash disbursements, and other administrative tasks.
• Attention to Detail: - excellent in attention to detail and working on routine activities with initiative.
• Customer service orientation: - Has excellent customer service orientation and professional demeanour.
• Confidential: Discretion in dealing with confidential and sensitive information of the organization
• Integrity and Ethics: Strong set of personal values including integrity, honesty and desire to be of service,

• Software: Proficiency in MS applications especially Excel, Word, PowerPoint and D365,

SKILLS, ABILITIESCOMPETENCIE

S – KNOWLEDGE, SKILLS, ABILITIES

REQUIRED COMPETENCIES

The following set of value-based competencies are behaviors that are expected from everyone who works for or on behalf of SOS Children’s Villages to achieve a culture of safeguarding.

Core competency

• Kindness: Act with empathy towards everyone he/she works with.
• Continuous Learning: Make an effort to learn, understand and grow as a person, admitting your own mistakes.
• Inclusiveness: In any actions show respect and care for others.
• Initiative: speak up when things are not right, do not hesitate to act, and adapt to change when necessary.
• Results Orientation: look for solutions and focus on desired results. 

Skills Required:

• Accounting / Finance