Secretary

Job Summary

The Secretary is responsible for providing administrative and secretarial support to ensure the efficient operation of the office. The role involves managing correspondence, scheduling meetings, maintaining records, preparing reports, handling office communications, and supporting daily administrative activities while maintaining confidentiality and professionalism.

Qualifications

• BA Degree in Administrative and Secretarial Science, Management, Business Administration, Accounting, or a related field.

Experience

• Minimum of 2 years of relevant work experience in secretarial or administrative support roles.

Key Responsibilities

• Provide administrative and secretarial support to management and other departments.
• Prepare, type, edit, and distribute letters, reports, meeting minutes, and other business documents.
• Manage incoming and outgoing correspondence, emails, telephone calls, and visitors.
• Schedule appointments, meetings, and maintain executive calendars.
• Organize meetings, prepare agendas, and record meeting minutes.
• Maintain proper filing systems for both physical and electronic documents.
• Ensure office records and confidential documents are securely maintained.
• Coordinate office supplies and support general office administration.
• Assist in preparing reports, presentations, and other administrative documents.
• Perform data entry and maintain accurate administrative records.
• Support other administrative duties as assigned by the immediate supervisor.

Technical Skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Excellent document preparation and record management skills.
• Good office administration and filing system management.
• Strong typing and data entry skills.

Core Competencies

• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• High level of professionalism and confidentiality.
• Attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Good interpersonal and customer service skills.
• Problem-solving and decision-making abilities.
• Ability to work independently and as part of a team.

Salary

• Negotiable.

Place of Work

• Addis Ababa.

Skills Required:

• Customer / Service / Secretarial