Admin Assistant and Cashier at Amref Health Africa

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Admin Assistant and Cashier

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Employer: Amref Health Africa

Employment: Full-Time | Contract

Place of Work: Oromia, Borena,Yabelo - Ethiopia

Posted date: 2 years ago

Deadline: Submission date is over

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Purpose of the Job:

Admin and Cashier will assist the field office in cash handling, admin assistant, and storekeeping activities of the project at field offices.

Main duties and responsibilities

• Handle petty cash fund
• Prepare Petty Cash payment vouchers
• Prepare an on-time petty cash replenishment document with the cash count balance.
• Prepare cheque payment vouchers and cheques.
• Prepare cash receiving voucher for any remittance
• Effect payment to the payee and ascertain that acknowledgments are received
• Deduct withholding tax and summarize on the Withholding tax payments sheet and affect the payment on time to Inland Revenue in conjunction with the monthly payroll tax.
• Call to service provider or supplier to collect their check
• Collect and settle financial documents from project staff
• Deposit any cash returned from advance settlement to the bank on time and give a copy of the cash receipt to the staff who settled his/her advance as a confirmation of settlement of advance.
• Collect Bank advice & bank statement from the bank
• Maintain filing of all financial documents, and all Payment vouchers, so that easy access and tracing are possible.
• Make paid stamp for all paid documents on time & CLM
• Keep the smooth working relationship in the office
• Secretarial support and information Flow: in charge of receiving and dispatching correspondence (including letters, faxes, email, telephones, etc).
• Reception: Receives all visitors and acts as the first point of reference for all queries to the project/programme/unit. Also handles all phone calls to the project.
• Handles field office store
• Reporting: Process and distribute a variety of reports including minutes, monthly and annual reports from the office as required.
• Information Management: Develop and maintain relevant databases and filing systems for optimal management of information and contacts.
• Office management: Maintain the office petty cash, office inventory, and stationery supplies and utility services maintenance.
• Supervision: Under the general direction of the manager, coordinate work to general support staff attached to the office this includes vehicles fleet management.
• Any other task assigned by the supervisor

Job Requirements

• Diploma/Degree in Accounting, Management and other related fields
• Minimum of 3 years experience
• Experience in office support knowledge of modern office machines and procedures
• Good communication skill in English & Afan Oromo is required.
• Good interpersonal communication skills
• ?Excellent computer skills: MS Windows, MS Word and Excel,
• In addition, the ideal candidate must have strong analytical, problem-solving and networking skills.
• Be a team player and communicator and work under minimal supervision.

Terms of employment: one year with possible extension

Duty Station: Oromia, Borena,Yabelo

Required number: - 1?

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