Assistant Programme Officer at British Embassy

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Assistant Programme Officer

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Employer: British Embassy

Employment: Full-Time | Permanent

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Salary: USD 505.42 per month

Posted date: 1 year ago

Deadline: Submission date is over

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Job Description (Roles and Responsibilities)  

The Assistant Programme Officer has a key role in managing and delivering British Embassy’s programmes. S/he is primarily responsible for assisting in providing Programme Management Support, providing administrative support and also assisting in financial management for the effective implementation of programme through working with government agencies, service providers, other donors and Civil Society Organisations.

1. Acting as Programme Support to Programme Officers and Deputy Programme Officer

• The APO will be developed as a potential future Programme Manager and will be provided with training and mentoring on programme management skills to support a Programme Team as part of future workforce development.
• This will include supporting programme staff when on leave or busy– building an understanding of how the programme is being managed

2. Providing key organisational and logistical backup to the team

• Keep and update diary and schedules of team meetings, agendas, field visits, booking rooms, and booking transport.
• Take minutes of key meetings/team meetings, and maintain wall displays and whiteboards.
• Provide support to scanning, printing, stapling and binding materials where required.

3. The APO may also take on additional roles

• There will be opportunities to engage with People Team/Culture Club/ Gender champion and Comms. the focal point where appropriate.
• The post-holder will report to FCDO Ethiopia’s Deputy Programme Manager working closely with the Team Leader. There are no line management responsibilities but you will work closely with the Deputy Programme Manager to oversee the Project Officer’s inputs to a specific portfolio. 

Essential qualifications, skills and experience  

• Ability to organise and prioritise own work and deal with a number of matters simultaneously avoiding backlogs of work.
• Ability to take responsibility for quality of work, and able to correct and learn from errors.
• Ability to identify and resolve minor work problems, for example in the checking and payment of invoices.
• Computer literate and familiar with basic features and use of various financial programs
• Able to create and use simple spreadsheets.
• Able to create clear and accurate first drafts of project documentation, correspondence, and minutes or notes of meetings.
• Able to listen well and communicate effectively with colleagues in British Embassy and externally.

Required behaviours  

• Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together

Application deadline: 27 August 2023

Grade: Administrative Officer (AO)

Type of Position: Full-time, Permanent

Working hours per week: 36 hours per week

Region: Africa

Country/Territory: Ethiopia

Location (City): Addis Ababa

Type of Post: British Embassy

Number of vacancies: 1 (One)

Salary Currency: USD

Salary: USD 505.42 per month

Start Date: 1 November 2023

Other benefits and conditions of employment  

• Possibility of learning and development opportunities
• Flexible working pattern
• 36 hours per week, Friday afternoons are off
• Medical treatment cover
• Annual Leave of 22 days
• 14 public holidays
• Performance review-related pay
• Provident fund (13% employer)

Additional information  

• Employees recruited locally by the British Embassy in Addis Ababa are subject to the Terms and Conditions of Service according to local employment law in Ethiopia.
• All applicants must be legally able to work in the country of application with the correct visa/status or work permit.
• Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.    
• Reference and security clearance checks will be conducted.
• Any questions you may have about this position will be answered during the interview, should you be invited.
• Information about the Foreign and Commonwealth Office Competency Framework can be found at this link: https://www.gov.uk/government/publications/civil-service-competency-framework
• Successful candidates not resident in Ethiopia will be personally liable for costs and arrangements to relocate, including accommodation and work permits.
• Complete the application form in full as the information provided will be used for screening purposes.
• Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.
• The British Embassy will never ask you to pay a fee or money to apply for a position.

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