Procurement experts at Greek Community School

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Procurement experts

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Employer: Greek Community School

Employment: Full-Time | Permanent

Place of Work: ******* - Ethiopia

Posted date: 1 year ago

Deadline: Submission date is over

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Summary:

Purchase goods or services that meet the quantity and quality expectations of the organization. Evaluate and negotiate contracts with vendors. Track inventory and restock goods when needed. Ensure the Institute makes wise purchase decisions, optimizing cost, quality and logistics considerations.

Core Functions / Responsibilities:

In particular, he/she will

• Support Procurement Officer in maintaining and enforcing controls and procurement guidelines to standardize, streamline
• Review, record and prioritize purchasing requests, obtain additional information and documentation as required, provide assistance to requisitions in preparing scope of work and specifications of goods and services; Prepare Source Selection Plan for complex purchases;
• Post tender Contribute to produce tender documents (e.g. Invitation to bids, Request for Proposals and Request for Quotations) based on the nature of the requirements and cost of procurement involved.
• Compile and present procurement data for presentations and/or report monitoring:
• Follow up with sections to expedite the process of technical evaluation; Submit upon initial screening technical proposals
• Orders, Supply and Service Contracts, Lease Agreements, Amendment to the Contracts and Prepare Statement of Awards, facilitate the timely renewal of Contracts
• Resolve issues/problems related to delivered goods / rendered services, including discrepancies between contracts/purchase orders and articles received; prepare, sign and return to vendor forms for unacceptable services and/or goods received;
• relevant internal database and files, keeps track of any contractual agreements and
• informs respective contract management officials and end users of contractual rights and
• obligations, monitor deadlines (e.g. delivery dates, expiry dates, renewal dates, etc.) taking
• Identify new vendors for registration and inclusion in the roster for enhanced competitiveness and benefit from opportunities for long-term agreements.

OTHER TASKS

• Coordinate with the different thematic experts on procurement matters.
• Prepare procurement monitoring reports and documents as required.
• Prepare Request for Payment for submission to Accounts Payable Unit for processing of payment to vendors.
• Provide guidance on general procurement issues as needed.
• Perform other related duties as required.

Vacancy Notice Number (VNN):- 2-PE 3

Employment Type: Contract for one year

Job Requirements

Required Qualifications and Experience

Education

• University degree in procurement or Business Administration, Management or a related field from an accredited academic institution,
• Specialized training in Supply Chain Management and procurements is an advantage

Experience

• Progressively responsible professional experience in procurement, administrative services or related areas is required.
• with three years of relevant professional experience;
•  Experience working in the area of purchasing and/or supply chain is desirable.
• Professional certification by an internationally/locally recognized procurement certification authority such as CIPS (level 2 certificate or equivalent) is an advantage
•  Proficiency in SAP, MS Office applications such as Word and Excel; knowledge of other applications such as, PowerPoint and Video will be helpful.

Skills

• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
• Ability to meet deadlines and work under pressure.
• Personal commitment, efficiency, flexibility, drive for results.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously under time
• constraints, accurate and detail-oriented.
• Team player; ability to work effectively with different levels within and outside the organization and with colleagues from varied cultures and professional backgrounds

Languages

• Fluency in English is advantageous (oral and written). 

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