Position Title: Finance Administrator
Employer: iCog
Employment: Full-Time | Permanent
Place of Work: Addis Ababa - Ethiopia
Posted date: 8 months ago
Deadline: Submission date is over
Job Overview
This document includes the job description as well as the tasks and responsibilities of the Finance Administrator position for iCog. As a Finance Administrator, you will be responsible for:
- Budgeting
- Maintaining accurate financial records
- Processing payments
- Monitoring cash flow
- Preparing financial statements
- Ensuring compliance
- Providing support to stakeholders
You will also uphold confidentiality and adherence to financial policies and procedures. Specific tasks and responsibilities for the position are as provided hereunder.
Tasks and Responsibilities
- Maintain accurate and up-to-date financial records, including transactional data, contracts, and supporting documentation.
- Organize and maintain a structured filing system—both digital and physical—for easy access, traceability, data security, and audit readiness.
- Process and manage payments to suppliers, vendors, and employees, including verifying supporting documents and ensuring compliance with policies and regulations.
- Manage payroll operations, including calculating employee salaries, benefits, and deductions, while ensuring adherence to payroll laws and company guidelines.
- Monitor cash flow and liquidity to ensure the availability of funds for operational and project needs.
- Prepare, organize, and monitor budgets based on projects, programs, and departments to provide visibility, accountability, and support effective resource allocation.
- Collaborate with management and internal stakeholders to develop financial strategies, plans, and measurable goals, and to support decision-making through accurate forecasts and analysis.
- Conduct financial analysis to identify trends, variances, and improvement areas, and provide actionable recommendations to management.
- Prepare regular financial statements, including income statements, balance sheets, and cash flow statements, to provide timely and accurate financial insights.
- Establish and maintain financial policies and procedures to ensure consistency, compliance with regulations, and alignment with company operations.
- Ensure compliance with financial regulations, laws, donor requirements, and international standards (e.g., IFRS), and handle annual audits and tax-related activities.
- Utilize financial software (e.g., QuickBooks, spreadsheets, ERP systems) for bookkeeping, bank reconciliation, ledger maintenance, and accurate financial reporting.
- Classify and track expenses by project, department, and funding source; prepare financial and variance reports, and maintain acceptable thresholds unless deviations are justified.
- Ensure consistency and professionalism across all financial documents by applying standardized formats.
- Provide financial training and support to staff on policies, procedures, and systems.
- Prioritize and complete weekly financial tasks on time, ensuring high standards of written communication through clear and error-free correspondence.
- Stay up-to-date on donor requirements, financial best practices, and global accounting standards.
Requirements
- Bachelor’s degree in finance, accounting, economics, or a related field.
- 3–5 years of experience in a similar financial role with a solid understanding of corporate finance, data analysis, and bookkeeping procedures.
- Proven hands-on experience with accounting software, especially QuickBooks (advanced level preferred), and strong skills in Google Sheets/MS Excel including spreadsheets, charts, and financial functions.
- Ability to prepare variance analysis reports and project-based financial plans.
- Strong attention to detail, consistency in financial documentation, and strict confidentiality.
- Good organizational and time-management skills.
- Knowledge of international financial reporting standards (IFRS) and donor funding compliance is a plus.
- Familiarity with budget control frameworks, task tracking systems, and best practices for financial documentation archiving.
