Finance Administrator at iCog

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Finance Administrator

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Employer: iCog

Employment: Full-Time | Permanent

Place of Work: Addis Ababa - Ethiopia

Posted date: 3 months ago

Deadline: Submission date is over

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Job Overview

This document includes the job description as well as the tasks and responsibilities of the Finance Administrator position for iCog. As a Finance Administrator, you will be responsible for:

• Budgeting
• Maintaining accurate financial records
• Processing payments
• Monitoring cash flow
• Preparing financial statements
• Ensuring compliance
• Providing support to stakeholders

You will also uphold confidentiality and adherence to financial policies and procedures. Specific tasks and responsibilities for the position are as provided hereunder.

Tasks and Responsibilities

• Maintain accurate and up-to-date financial records, including transactional data, contracts, and supporting documentation.
• Organize and maintain a structured filing system—both digital and physical—for easy access, traceability, data security, and audit readiness.
• Process and manage payments to suppliers, vendors, and employees, including verifying supporting documents and ensuring compliance with policies and regulations.
• Manage payroll operations, including calculating employee salaries, benefits, and deductions, while ensuring adherence to payroll laws and company guidelines.
• Monitor cash flow and liquidity to ensure the availability of funds for operational and project needs.
• Prepare, organize, and monitor budgets based on projects, programs, and departments to provide visibility, accountability, and support effective resource allocation.
• Collaborate with management and internal stakeholders to develop financial strategies, plans, and measurable goals, and to support decision-making through accurate forecasts and analysis.
• Conduct financial analysis to identify trends, variances, and improvement areas, and provide actionable recommendations to management.
• Prepare regular financial statements, including income statements, balance sheets, and cash flow statements, to provide timely and accurate financial insights.
• Establish and maintain financial policies and procedures to ensure consistency, compliance with regulations, and alignment with company operations.
• Ensure compliance with financial regulations, laws, donor requirements, and international standards (e.g., IFRS), and handle annual audits and tax-related activities.
• Utilize financial software (e.g., QuickBooks, spreadsheets, ERP systems) for bookkeeping, bank reconciliation, ledger maintenance, and accurate financial reporting.
• Classify and track expenses by project, department, and funding source; prepare financial and variance reports, and maintain acceptable thresholds unless deviations are justified.
• Ensure consistency and professionalism across all financial documents by applying standardized formats.
• Provide financial training and support to staff on policies, procedures, and systems.
• Prioritize and complete weekly financial tasks on time, ensuring high standards of written communication through clear and error-free correspondence.
• Stay up-to-date on donor requirements, financial best practices, and global accounting standards.

Requirements

• Bachelor’s degree in finance, accounting, economics, or a related field.
• 3–5 years of experience in a similar financial role with a solid understanding of corporate finance, data analysis, and bookkeeping procedures.
• Proven hands-on experience with accounting software, especially QuickBooks (advanced level preferred), and strong skills in Google Sheets/MS Excel including spreadsheets, charts, and financial functions.
• Ability to prepare variance analysis reports and project-based financial plans.
• Strong attention to detail, consistency in financial documentation, and strict confidentiality.
• Good organizational and time-management skills.
• Knowledge of international financial reporting standards (IFRS) and donor funding compliance is a plus.
• Familiarity with budget control frameworks, task tracking systems, and best practices for financial documentation archiving.

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