Commercial Building Administrator at GeezJobs (Recruitment Department)

Commercial Building Administrator

Employer: GeezJobs (Recruitment Department)

Employment: Full-Time | Permanent

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Posted date: 9 months ago

Deadline: Submition date is over

GeezJobs - Our Recruitment Department is currently on the lookout for exceptionally qualified professionals to take on the role of  Commercial Building Administrator at our client's company.

Responsibilities:

1. Tenant Relations:

• Serve as the primary point of contact for tenants, addressing inquiries, concerns, and requests in a timely and professional manner.
• Foster positive relationships with tenants by providing exceptional customer service and promptly resolving issues.
• Coordinate tenant move-ins, move-outs, and lease renewals, ensuring smooth transitions and adherence to lease agreements.

2. Property Maintenance and Inspections:

• Conduct regular inspections of the property to identify maintenance needs, safety hazards, and cleanliness standards.
• Coordinate and oversee maintenance and repair activities, including obtaining bids, scheduling contractors, and ensuring work is completed to satisfaction.
• Maintain accurate records of maintenance activities, expenses, and warranties.

3. Budgeting and Financial Management:

• Assist in the development of annual operating budgets and capital improvement plans.
• Monitor expenses and revenue streams to ensure financial goals are met and expenses are within budgetary constraints.
• Review invoices, track expenses, and process payments on time.

4. Lease Administration:

• Maintain lease records and ensure compliance with lease terms and conditions.
• Coordinate lease negotiations, prepare lease documents, and enforce lease agreements.
• Track lease expirations and proactively work to minimize vacancies and maximize occupancy rates.

5. Vendor Management:

• Negotiate vendor contracts and ensure services are performed to agreed-upon standards and within budgetary guidelines.
  

• Build and maintain strong relationships with vendors to ensure reliable service delivery.

6. Emergency Response and Security:

• Develop and implement emergency response plans to ensure the safety and security of tenants and property assets.
• Respond promptly to emergencies, such as fires, floods, or security incidents, and coordinate appropriate actions with tenants, emergency services, and property owners.
• Maintain security measures, including surveillance systems, access control, and alarm systems.

7. Regulatory Compliance:

• Stay informed of relevant laws, regulations, and building codes related to commercial property management.
• Ensure property compliance with health, safety, environmental, and accessibility regulations.
• Obtain necessary permits and licenses as required by local authorities.

Qualifications:

• Bachelor's degree in Business Administration, Real Estate, Marketing, Management, or related field (preferred).
•  Proven experience in commercial property management or related field.
• Strong knowledge of property management principles, practices, and regulations.
• Excellent communication, interpersonal, and negotiation skills.
• Ability to prioritize tasks, manage time effectively, and work independently.